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Oelwein Public Library Board Minutes August 2007.

Oelwein Public Library Board Minutes August 9, 2007
    The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, August 9, 2007 at 6:00 p.m. at the library.
    Present: Pixler, Ridihalgh, Leo, Frazer, Peik, Kerns, and Macken.
    Absent: None.
    The minutes were approved as written.
    The bills were reviewed. Macken noted that the bill for $37.50 from Baker Lawn Care for mowing the adjoining property had been deducted by the city from the Schmitt Contract line in the July bills. Peik moved to accept the bills. Seconded by Ridihalgh. Approved.
    The Appreciation Day is scheduled for September 30, 2007 from 2:00-4:00 p.m. at the library. Peik will work on press releases. Frazer will get paper for printing the invitations. Campbell will design the brochures and program inserts. Leo will approve the final copy. Printing will be done on the library copy machine using a marble finish or parchment type of paper. Macken will look into developing a database of names to be printed on the invitations. Expenses will be covered by the construction fund.
    Artwork was discussed. Jake Blitsch suggested the possibility of adding some stained-glass windows to the library similar to the Williams Center. The Board will consider the possibility. It was pointed out that the windows are tinted and would not showcase the windows from the outside.
    Leo will check into an old photo of Oelwein for the reference room. A small picture would be nice in the coffee area.
    Wendell Mohr has been commissioned to paint two watercolors for the niches. He will paint a railroad theme with one painting of a train engine and the other painting of a caboose. The paintings will cost approximately $800.00 each to be paid out of memorial money from Larson’s and Johnson’s.
    Sticks have started the “What We Love about Oelwein” artwork but they can not guarantee that it will be completed by the Appreciation Day. They offer additional items for fund raising such as book bags, mugs, puzzles, posters, etc with the artwork on it. Kerns will help determine the feasibility of this option.
    Peik will take the Constitution lithograph to Luckeroth for re-matting. Frazer will help pick out the matting.
    Macken reported on the technology problems. The on-line catalog through Follett will not work unless we have a static IP address. This option, through Mediacom, would cost $1200.00 per year. Another option would be to purchase a program developed by Cameron Harris of West Union. The Clayton County libraries have been using this program as well as West Union library. He would charge $125.00 a year to maintain the program and house it on his server. An option would be to form a consortium with interested libraries in Fayette County which would form a union catalog (patrons can opt to search all the libraries in the consortia or limit the search to one library) and reduce the cost. Patrons can see which items the library owns and place reserves on items for pick-up. Patrons will not be able to see if the item is available for check-out. Macken will find out if this program has a way to track usage. The board decided that the static IP address is cost prohibitive but will consider the Harris program.
    Leo will ask Shane Paige if he is no longer able to assist with computer issues. The board greatly appreciates all the time he has donated to the library during the building process. Macken and Biddinger have been able to solve many computer issues that have evolved, but some networking issues are beyond their scope of knowledge. Harris charges $30.00 per hour while working on technology and $20.00 per hour when driving to and from West Union. This may be a more economical option than Mainstay who, at this time, services only our circulation system computers and not staff or patron computers.
    There have been a number of beetles, bugs, and spiders in the library building. Gage Exterminating would spray the inside building and entries for $65.00 per application. He will do this on an as-needed basis. Frazer moved to use Gage Exterminating as the need arises. Seconded by Peik. Approved.
    Macken and Ricchio will be attending the Library Town Meeting in Waterloo on September 20. There will be sessions on making the physical space of the library inviting, collection development, library merchandising, and marketing the library’s website.
    Ridihalgh reported on the newly formed Friends of the Library group. Twenty-one people attended the organizational meeting. Officers were elected : Judy Liebe, President; Jake Blitsch, Vice-president; Marilyn Gallo, Secretary; Donna Roberts, Historian; Regina Huggins, Treasurer; and Linda Ridihalgh, Board of Trustees Liaison. The Friends will assist at the Appreciation Day in September and the book sale in October. They will be establishing a 501(c)3 status. On September 10, they will meet to draw up their mission statement and by-laws. A membership drive will be planned with options for youth and business memberships.
    The digitization of the Oelwein Newspapers is near completion. The fuse on the reader printer needs to be replaced at a cost of $350.00. The board opted not to repair the reader. Macken will contact libraries to see if any of them would want the reader as is. If not, the repairman will pick up the reader. Macken will check on the price of the microfilm cabinet to get an estimate on a selling price. It will be placed for sale at the next book sale.
    The globe in the reference room is out-dated. Ridihalgh will contact the donor to see if the donor would like it returned to them. If not, the library will dispose of it.
   
Meeting Adjourned,
Susan Macken