The Oelwein Public Library Board of Trustees held its regular board meeting on Wednesday, January 10, 2007 at 5:00 p.m. at the library.
Present : Kerns, Leo, Peik, Ridihalgh, Frazer, Pixler, Macken
The minutes were approved as read.
The library bills for January were reviewed.
It was noted that the bill to Frames-N-Mats was for framing the Effigy Mounds print and not for the maps.
The contract with Mainstays for network maintenance increased from $180.00 a month to $235.00 because of the addition of more computers for the circulation system. The remaining contractual amount will need to be paid out of the Bequest Fund.
A letter will need to be written to request a budget amendment to cover the Utility line item.
In the proposed budget for FY 2007-08, the janitorial line item will need to be increased from $450.00 to $700.00 to meet the increased costs in janitorial supplies and paper products.
Peik will write a letter to the City Council requesting to keep the Building Fund open for a year to meet construction needs and unknown building expenses.
PEO requested permission to use the meeting room on Saturday, April 14, 2007 at 7:30 a.m. A board member will let them into the library before the library opens. PEO needs to set up for the meeting on Friday afternoon.
A decorative bottom cover has been damaged on one of the parking lot light poles. Macken will see how much a replacement cover costs.
Leo reported that Pamida no longer has fireplace screens. One of the Seuss lithographs chosen for the children’s library is too small so a replacement piece will need to be chosen. Leo will be going to a rug store and will bring back suitable rugs for the board to consider for the reading room and the reference room.
The board looked at examples of face-out shelving for the children’s area but wanted to investigate other options.
Frames-N-Mats will be framing the historical maps. Peik will go to Winter Photography to look at historical photos of Oelwein to be used in the reference room.
The board revised a number of policies.
Fax policy – Cost of transmitting 1st page is changed from $3.00 to $2.00. Cost of receiving additional pages is changed from $1.00 to $.50. Delete paragraph on where fax machine was obtained as it is obsolete.
Internet Usage – removed as library no longer has dial-up access.
Reference – Under reference interview, change Guide to Periodicals to EBSCO
Genealogy – No charges for research other than postage and copy charges.
Returned checks – Bank charge changed from $2.00 to $4.00. Charge for returned check changed from $10.00 to $30.00.
Challenged Material – fix spelling – complain to complaint
Emergency Procedures –
In case of fire, remove “as the person in charge…”, change call to 911, add “Staff will meet at library sign.
Reduce wordage to “Primary Exit” is the “main entrance”, change “door on South wall” to “door by the restrooms.”
Remove “Lower level children’s room…”
Change to Meeting Room Primary Exit is the door on the North wall. Change alternate door to “by the restrooms.”
Remove “Exit signs are also posted…”
Change fire extinguishers from 5 to 4. Locations are Main Vestibule, Meeting Room Vestibule, Northwest wall of Meeting Room, and Mechanical Room.
Tornado - …taking everyone in the building to the (restrooms). Remove “in the basement hallway” and “large”. Add “If more space is needed, use the storage rooms.”
Medical – change “Police Department” to 911
Bomb – Change “police department” to 911
Gas – change “police department” to 911
Emergency numbers and policy procedures are posted in the meeting room and the staff room.
Remove “The director or librarian in charge is responsible…”
Remove General policies
Board member’s privileges – Remove “All library material including AV material is to be checked out…”
Addendum to internet policy – Remove “It is illegal don’t do it.”
Personnel policy intro – remove “the” in front of references to the term of “City…”
Library Director – Change Level VII to VI
Assistant Director – Remove “Types catalog cards”, “Using the card-maker software” , “Files catalog cards, Iowa depository materials, vertical file, and any other material”, “Carries books to the balcony and basement to shelve”
Assistant Librarian – Remove “Including the balcony”, “Types catalog cards”, “Using the card-maker software” , “Files catalog cards, Iowa depository materials, vertical file, and any other material”, “Carries books to the balcony and basement to shelve”, “Decorates bulletin boards, locks windows”
Page Job Description – change hours from 12 to 10, Remove “assist in decorating bulletin boards”
Meeting adjourned, Susan Macken
The Oelwein Public Library Board of Trustees will meet on Thursday, February 8, 2007 at 6 p.m. at the library.
February bills Approved
Closing out - 1% sales tax/Economic Development
Lighting – restrooms, sign
Picture frames for procedures and children’s posters
Ice accumulation in gutters and downspouts - heated wiring
Window treatments in meeting room
Outside benches- paint peeling
Accreditation- Long Range Plan
Business employee parking
Pest control service
Contracting Cities update – Hazelton and Stanley
Salaries affected by minimum wage increase
Page Dress Code-piercings