Oelwein Public Library Board Minutes, November 15, 2007
The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, November 15, 2007 at 6:00 p.m. at the library.
Present: Ridihalgh, Leo, Kerns, Pixler, Peik, Frazer, Macken
The minutes were approved as written.
The bills were reviewed. The personnel line is 88% spent, but the majority of the expenses are being reimbursed by a grant through the Gates Foundation. Office supplies are high as more patron key tags were ordered for $471.13. Two outdoor flags were ordered for $234.85 out of the building line. Peik moved to accept the bills. Seconded by Frazer. Approved.
Leo has not received a report from Novak about the electric bill. Macken reported that a check meter had been placed on a computer for one week. The cost of running 29 computers for one month is approximately $68.61. Leo will ask Novak if the electrical engineers can estimate the cost of running the lights based on the type and amount of fixtures/light bulbs.
Pixler will make a reprint of a picture of the old library to hang in the reference room.
The new Safe Child policy was reviewed and accepted.
The board would like to introduce an infant story time.
The Friends’ next meeting will be January 7 at 1:00 p.m. They would like to sell items reflecting the Sticks “What We Love about Oelwein” artwork. The artwork is complete and in final review. Leo will pick the artwork up after Thanksgiving. Sticks will take a photograph of the artwork so promotional items could be developed in the future. Leo will place an order for 100 boxes of note cards. Sticks do not recommend placing a protective barrier over the piece. The library also has permission to reproduce promotional items from the Mohr watercolors.
DOT Road sign-no report.
The08-09 budget was discussed. Peik moved to discontinue our computer maintenance contract with Mainstay in favor of hiring Cameron Harris on an hourly basis. Seconded by Pixler. Approved. Discussion was held on when to change the library automation system as Winnebago Spectrum has been bought out and will no longer be updated. The board will re-evaluate the present system in another year. The board reviewed and discussed the salaries approving the proposed increases as another step towards comparable salaries. Peik moved to accept the proposed budget. Frazer seconded. Approved.
Peik moved to set a time limit on advanced bookings of the meeting room to no more than 6 months in advance with the exception of library programming. Ridihalgh seconded. Approved.
The Circulation policy was simplified. Each patron can check-out up to 30 items, including holiday materials, except for entertainment videos and DVDs which remains at 3. There is a limit of 3 items per person on the day they are issued their card. All items are checked out for 14 days except for archival and genealogical (no check-out), Reference (overnight), and entertainment videos and DVDs (3 days). Ridihalgh made a motion to adopt the revisions to the circulation policy. Seconded by Frazer. Approved.
Board members will go to The Guild to purchase artwork from local artisans using the memorial money for Gus Johnson.
Macken will inquire with Service Master about cleaning high traffic areas of the carpeting in the Spring.
Peik will be installing holders in the janitor closet for the hoses.
The library will close at 5:30 p.m. on Wednesday, November 21 for Thanksgiving Eve. The library will be closed on Thanksgiving Day.
Macken reported that the library has received their funding from Enrich Iowa. Because the library is accredited, we received $2771.50. Last year, the library received $1920.90. Open Access and Access Plus checks will be mailed in December.
Macken completed and filed the annual staff evaluations.