The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, October 18, 2007 at 6:00 p.m. at the library.
Present: Ridihalgh, Leo, Kerns, Pixler, Peik
Correspondences were read. Macken gave a report on new programs offered at the library and building updates. A Writer’s Workshop group has been formed. Roger Beane will demonstrate woodcarving. Forty-one children and 17 adults attended a magic show put on by Rick Brammer of the Book Farm. He belongs to a Magician’s Club which has put on shows for dignitaries and non-profits. They would like to put on a huge show, perhaps at the Williams Center, as a fundraiser for the Friends of the Library. Bridge lessons are being offered. The computer classes have started. All of the Oelwein Daily Register has been digitized and is searchable on the library computers from 1887-2006. National newspapers are also available. The book sale generated $350.50. For a significant savings, pre-printed and laminated barcodes for materials were ordered…and they work! Two areas are still being worked on for water leaks: above the main entrance and the northeast corner of the meeting room.
The minutes were approved as written.
The bills were reviewed. The electric bill had gone down for September. Money from the Nelly donation had been used to buy science books from World Book. Corner Market has donated the cement patio table and benches. Wendall Mohr will stop by the library on October 19, 2007 to view his watercolors. Macken will receive a bill for this artwork. Ridihalgh made a motion to accept the bills. Seconded by Pixler. Approved.
Vogel Insurance reported that the library fine arts are covered up to $50,000.00 with a $1,000.00 deductible.
Macken spoke with Tony Vondra of Alliant Energy about the electric bill. Approximately 90% of our bill is for heating and cooling. We could put a check-meter on our computers, but there is no way to check the lights. The energy costs fluctuate each month dependent on coal and natural gas prices which are used to generate electricity. June through August have higher rates (8.091 cents per Kwh) than the remaining months (5.280 cents per Kwh). Macken will ask Alliant to put a check-meter on a computer. Leo is expecting another call from Novak in regards to the electric bill. Irvine reported that lowering the temperature in the summer would increase the cost.
An Abandoned Child policy was reviewed. A librarian must stay with any child up to the age of 18 left at the library after closing. The librarian will attempt to contact a parent or guardian. The librarian will wait with the child for 10 minutes after closing. After that time, the police will be called to pick up the child. One dollar ($1.00) per minute from the time of closing until the child has left the care of the librarian will be charged to the child’s account. Macken will write up the policy for final board review and approval.
Friends of the OPL have expressed interest in using the Sticks art for fundraising. Leo will talk with Liebe about this and find out from Sticks if we pick up and hang the artwork. Leo will ask how to protect the piece from potential vandalism.
Macken reported on the Iowa Library Assoc. conference that she and Biddinger attended. The library would like to involve the Teen Book Club in hosting a gaming tournament which would include Dance, Dance Revolution, Guitar Hero, and Wii Sport. Southeast Library Service Area offers a gaming rental kit for $5.00. Also, Macken attended a session on setting up an Endowment or Foundation. As this session could only offer a brief overview, Macken will talk more with the City Attorney.
The board discussed adding to the staff dress code policy about not allowing facial piercings.
The board discussed whether to allow petitions in the library. Iowa law states that, if petitions are allowed, all petitions must be allowed. Ridihalgh moved not to allow petitions in the library. Seconded by Peik. Approved.
Peik made a motion to have the Northeast Iowa Library Service Area handle all forms needed to apply for E-rate. Pixler seconded. Approved.
Fairbank Public Library, representing all Buchanan County libraries, sent a copy of the 28E agreement with Hazleton. Oelwein will be receiving open access funds from the state. The contract will be re-negotiated in November and will include Stanley.
Macken received estimates from Nagel Signs and Nesper Signs about a double-sided 1.5’X6’ LED display sign which would display events at the library. The price ranged from $8000.00-$10,400.00. Kerns will inquire about DOT regulations. This could be a project for a Foundation in the future.
Because of conflicts, the next board meeting will be Thursday, November 15.
Missing items are being investigated by the Oelwein Police.
Pixler left the meeting.
The budget for FY2008-2009 was discussed. Alliant Energy sent notification of rate increases (4.58%). The staff is investigating the possibility of changing the circulation system as their current system has been bought out by another company and will no longer be updated. The new system being considered would be located on an off-site server and would not require in-house server maintenance. In regards to assistant librarian salaries, Macken will investigate salaries in comparable jobs among city employees, city places of employment, and library salaries in comparable cities. A number of the Oelwein assistant librarians are working towards library certification through the state library. Job descriptions of each position also need to be taken into consideration. Each of these factors will influence pay rate. The board would like to work in stages towards the goal of pay equity.