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Oelwein Public Library Board Minutes for November 2009

Oelwein Public Library board Minutes November 12, 2009

The Oelwein Public Library board of Trustees held its regular board meeting on Thursday, November 12, 2009 at 6:15 p.m. at the library.

Present: Gilson, Leo, Ridihalgh, Pixler, Peik, Kerns, and Macken
Absent: None

President Ridihalgh called the meeting to order.
The agenda was approved.
Gilson made a motion to approve the minutes as written. Seconded by Leo. Motion carried.
No correspondences.
Friend’s Report:
•    Chocolate Extravaganza is set for February 12.
•    Penny campaign is being planned.
Director’s Report:
•    All of the lighting that was affected by water damage has been fixed.
•    Larson’s was here this week checking on the water leaks above the main entrance, the children’s area window, and the meeting room corner and door. Bricks may need to be removed to check on the underlying structure.
•    Toddler Time has been moved to Thursday afternoon.
•    The controller in the outdoor message board was replaced. The part and labor was under warranty.
•    Andy Cubit gave a gift to the library in memory of his wife to be used for a portable projector which can be used for library promotions in the library or throughout the community.
•    The library gave the community an opportunity to state what they like about the library or what they would like to change. Among a varied list, patrons especially like the internet access and reading materials. They would like to have the library open more hours, especially Sundays, and more DVD’s.
•    A new desk area has been set up just inside the main entry where people can ask the librarian for assistance.
•    The library will close at 5:30 p.m. Thanksgiving Eve and will be closed Thanksgiving Day.
•    Macken will call the hospital to find out the status of the hand sanitizer station.
•    Macken will find out information about an automatic people counter.
November bills were reviewed. Macken noted that the Bequest Fund has been used to cover the expensed incurred for the purchase of books and magazines.  It was noted that the price of the school yearbook was $40.00. The materials budget of $2,700 has been spent. Leo made a motion to accept the bills. Seconded by Peik. Motion carried.

The board reviewed the Johnson Controls Energy Report on the library. According to the Energy Star Rating, our library has an energy intensity of 172 kBtu/sf/yr and the national average for a comparable building is 246. Our building is 30% more efficient than comparable buildings. It may be possible to reduce our energy costs another 10% if we would install a building automation system. Macken will ask for clarification on some of the annual savings amounts. Johnson Controls claims an automation system was in the initial building project specifications but was later reduced to a single controller as requested by Young’s Plumbing and Heating. West Plaines engineers claims the single controller was adequate for our system. Macken has not received updated information from Young’s about the possibility of moving the heat pump sensor from the cold air vent to the mixed air vent.

Gilson moved to submit the budget carry-over request to the council. The request includes donations for programs, Visions of the Universe grant, and unexpended funds from computer contracts to be used to supplement the materials budget for a total of $5,059.00. Seconded by Pixler. Motion Carried.

Leo has made arrangements for the Jans artwork of the old library. The 16”x20” original drawing will have watercolor and new matting. Leo will inquire if it would be possible to have him draw a companion piece of the new library.

The proposed budget for FY 2010-11 was reviewed. The custodian did not request an increase in the custodial contract. Peik moved to increase the utility line $500 to $20,000 and include a 4% raise for the staff for a total proposed budget of $217,453. Seconded by Gilson. Motion carried.

Schmitt Cleaning submitted the estimate of $1250.37 for steam cleaning the carpets in the main library heavy traffic areas and the meeting room.  Macken will tell him to clean the carpeting at his earliest convenience.

A teacher requested several copies of a book to be ordered through interlibrary loan to supplement the class curriculum. The board made the decision to have the staff follow the established interlibrary loan policy and procedure.

Macken reported on a conference session on security cameras. One library related that a large percentage of incidents in the patron restrooms were reduced after the main rest room doors were removed. The board discussed that the doors are very heavy and would be nearly impossible for a person in a walker or in a wheelchair to get in and out of the restrooms. Macken reported that young children also have problems opening the doors and have pinched their fingers. Macken will ask the custodian to remove the main doors going into the patron restrooms.

Leo moved to purchase an annual site license for showing movies for $295 out of the computer contract line. Seconded by Pixler. Motion carried.

The library will continue to wait 3 months to purchase new release DVD’s.

The board reviewed the meeting room policy. The library will only allow cold light refreshments. Peik made a motion to accept the revised meeting room policy. Seconded by Gilson. Motion carried.

Gilson moved to accept the revised Message Board policy. Seconded by Pixler. Motion carried.

Macken will make revisions to the wording of the Safe Child policy for review at the next board meeting.

The new time for subsequent board meetings will be 5:00 p.m. The next meeting date is Thursday, December 10.

Leo moved to adjourn the meeting. Seconded by Pixler. Motion carried.

Meeting adjourned,
Susan Macken