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January 2012 Board Minutes

Oelwein Public Library Board Minutes January 19, 2012

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, January 19, 2012 at 5:30 p.m. at the library.

Present: Kerns, Leo, Peik, Berryman, and Macken
Absent: Gilson, and Sherrets
Vice-president Peik called the meeting to order.
The agenda was approved.
Leo moved to approve the minutes as written. Seconded by Kerns. Motion carried.

Friend’s Report:
•    Friends are busy preparing for the Chocolate Fest to be held February 3 from 6-8 p.m. with a Mardi Gras theme. BlueTone Jazz Collective will be playing that evening.  This year, the entire library will be utilized with entrance through the main doors.
•    DVD’s were purchased for the library.
Director’s Report:
•    Peggy Sherrets is the new library council liaison.
•    The electric bill is higher than last year at this time though we have had a milder winter. Macken felt cool air coming out of the vents on the west side of the library so spoke with Steve Jennerjohn at West Plaines to inquire if that was typical of geothermal systems. Jennerjohn thought the system may be continuously running in cool mode and to speak with a technician. The Library Board would like Macken to speak with Young’s Plumbing and Heating about the thermostat settings and the concern with the increased KWH usage which is 20% higher than last year.
•    The digitized newspapers have some missing pages in the years 2006 and 2007 though the microfilm appears to be complete. Macken has been trying to talk with Heritage Archive about the problem with no response. Other libraries and the State Historical Society have also had issues with Heritage. Some libraries and the SHS have moved their archives to Advantage Preservation. Macken expects some information from Jeff Brown of Advantage Preservation and has received information from Northern Micrographics.
•    The library property inventory has been completed and turned-in to city hall.
•    The Fayette County Library Association will be meeting with the Supervisors on Monday, January 23 about the library appropriation for rural patrons. The libraries will be requesting an additional $200 each to be added on to the current appropriation, or a total of $2,200 increase.
•    The Fayette County Library Association will be hosting a Legislative Day on Saturday, January 28 from 9-10 a.m. at the Maynard library. Library Boards and City Officials are encouraged to attend. This is an opportunity to discuss issues with your local legislators.
•    Macken ordered a years supply of paper through the Iowa Educators Consortium Paper Buy at a considerable savings. No shipping costs will incur since the Oelwein Community Schools will allow the library’s order to be delivered with the school order in March.

The library bills were reviewed. Macken noted that the Kaspersky anti-virus was renewed for 3 years. Also, the Enrich Iowa, Open Access, and Materials fund is depleted. Future materials purchases will need to come out of the Bequest Fund.
Kerns moved to accept the bills. Seconded by Berryman. Motion carried.

Dakota Curtis, a register sex offender against a minor, has asked for permission to come into the library building. The library board asked Macken to ask Jeremy Logan, Chief of Police, for his recommendation.

A group would like to use the meeting room for a bake sale in order to raise funds for a person with cancer. The library board reviewed the meeting room policy and noted that “groups and individuals may not sell merchandise, fundraise, and solicit for later sales contacts…” Therefore, with regret, Kerns moved to deny the request. Seconded by Berryman. Motion carried.

The Registration policy was reviewed. Leo moved to accept the policy as reviewed. Seconded by Berryman. Motion carried.

Meeting Adjourned,
Susan Macken