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August 2015 Board Minutes

Oelwein Public Library Board Minutes for August 12, 2015

The Oelwein Public Library Board of Trustees held its regular board meeting on Wednesday, August 12, 2015 at 5:30 p.m. at the library.

Present: Ingersoll, Berryman, Mars, Gilson, and Macken

Absent: Kerns arrived at 6:09

Vice-president Berryman called the meeting to order.

Gilson made a motion to accept the agenda and the minutes as written. Seconded by Mars. Motion carried.

There were no correspondences.

The board reviewed "How the Library Standards Accreditation Program Works" for trustee training.

 

Friend's Report

  • Annual meeting and election of officers will be September 15 at 1:30.
  • Appreciation Tea will be September 17 at 2:00. Author Plaudia Woodson-Diers will give the program.

Director's Report

  • Outreach Librarian Jolissa Ohrt resigned to pursue her doctorate in physical therapy. We are in the process of hiring a person to fill this position.
  • Summer Reading Program concluded July 16. We had 139 participants with 30 preschoolers, 75 elementary students, 10 teens, and 24 adults. Oelwein Dollars were given out in each category for prizes.
  • The "Exploring Human Origins" exhibition is scheduled to arrive by September 4.
  • Grand Opening for the exhibition is September 8 at 6:00 p.m. Invitations have been sent to City, County, and State officials. Dr. Rick Potts, Curator of the exhibit from the Smithsonian Institution, will speak.
  • Roof leaked in the valley above the store room in the children's area. K & S Construction will investigate. Novak would like a report on the problem. Novak will have Larson Construction close up the drywall by the main entrance as we have not noticed anymore leaks in that area.
  • A window was broken with a rock by the back meeting room door.  The police and Vogel Insurance were notified. Oelwein Glass will replace the window with a similar piece of tinted, double pane glass for $242.30.

 

Bills were reviewed. The library would like to host another painting and wine class. A deposit is required to book the date. The Norby's bill was taken out of last month's expenses. The electricity bill is higher this year than last year. Macken related that the thermostats were turned down from 76 to 74 degrees to help alleviate the heat and humidity. Ingersoll made a motion to accept the bills. Seconded by Gilson. Motion carried.

 

The end year expenses and revenues were reviewed including the Foundation, Bequest, Materials Budget, and deposits. The Bequest balance is $376,746.87 which is down from last year's balance of $396,506.35. Major expenses taken out of the Bequest was the Reading Garden and Retrofit Lighting. Materials Expense of $32,570.50 met the required accreditation standard. $30,562.48 came from the general budget with the remainder supplemented from the Friend's DVD fund. Gifts and Memorials totaled $13,816.06 and Fines and Fees totaled $6,160.96. $791.25 was collected through credit card payments. The Salary Resolution was distributed.

Kerns arrived at 6:09.

 

The Lock Down Policy was reviewed. Gilson made a motion to accept this policy as reviewed. Seconded by Ingersoll. Motion carried.

 

Gilson made a motion to adjourn at 6:15. Next meeting will be Monday, September 21 at 5:30.

 

Respectfully submitted,

Susan Macken