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Oelwein Public Library Board Minutes March 2010.

Oelwein Public Library Board Minutes March 11, 2010

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, March 11, 2010 at 5:00 p.m. at the library.

Present: Gilson, Ridihalgh, Leo, Pixler, Ryan, and Macken
Absent: Peik

President Ridihalgh called the meeting to order. The board welcomed new city council liaison, Paul Ryan.
Gilson moved to approve the agenda. Seconded by Pixler. Motion carried.
Pixler moved to approve the minutes as written. Seconded by Gilson. Motion carried.
Correspondences: none

Friends Report:
•    The Friends will be purchasing a popcorn popper to be used at library events and movies. The Lions Club also donated $100 towards this project.
•    The Chocolate Festival netted $1,268. The next Chocolate event will be February 11, 2011.
•    Friends purchased a storage cabinet for their supplies. The Board of Trustees approved of the idea of putting up shelves in the meeting room storage closet.
•    The Friends will allow $1000 for the library to use for supplies, prizes, promotional items, treats, and guest speakers for programs such as Summer Reading, Raising Readers, Early Out Days, Movies, and story times. This allowance will also be used to purchase speakers for the portable projector, a saddle stapler, and a browsing book bin for the children’s area. A comparison will be made on browsing baskets versus a small cart.
•    Friends gave the library an additional $500 to be used to purchase DVD’s.
Director’s Report
•    The library has had problems with people smoking near the entryway. Macken posted a sign stating that smoking is allowed in the municipal parking lot. A smoking receptacle was purchased to be placed on the sidewalk out in the parking lot.
•    The library will not be able to apply for the USDA grant since the library would be able to finance the project from its own resources.
•    Katie Harris will be taking Public Library Management II beginning April 2. After taking this class, she will earn her library certification.
•    Macken attended the Library Legislative Day held at the Law Library in Des Moines on March 3. In order to address a $300,000 budget reduction, the Library Service Areas will readjust service boundaries thereby eliminating one LSA which will save $200,000. The remaining $100,000 will need to be addressed by the remaining 6 LSA’s. The Enrich Iowa money given to the state’s public libraries will probably be reduced.
•    The library was chosen to receive the Raising Readers Library Corner grant of $3,837.90. The library will receive a colorful rug, display panels, activity books, and banners.
•    March 19 will be the Library Lock-in and March 20 is the Early Childhood Fair at the Plaza. Macken had adjusted the staff schedules to accommodate the extra time staff will need to work at these programs. But, a staff person’s spouse is critically ill and has taken leave from work. Consequently, the staff would not be able to implement the adjusted schedule while keeping the library adequately staffed. The library will pay staff for the extra time needed for these scheduled special programs.
•    Alliant Energy sent notification that rates will increase.
Leo moved to accept the bills. Seconded by Pixler. Motion carried.

Gilson moved to accept the revised Library Director Job Description. Seconded by Leo. Motion carried.

The board discussed purchasing a machine to clean and repair CD’s and DVD’s. In order to justify the cost, the library would need to clean/repair discs for other libraries and patrons for a fee. Friends are willing to contribute a portion of the amount. Another option would be to continue sending discs to one of the LSA’s for a fee. The discussion was tabled.

Gilson left the meeting.

The board viewed the Trustee Training video clip on meetings.

The budget for FY2010-11 was reviewed. The city increased the library budget from $200,000 to $201,466. The board is concerned that library staff wages are not equitable with other city employees in comparable positions. Leo made a motion to reduce the materials line item to $0.00 and take $498 out of the equipment line in order to give the staff a 4% raise. Seconded by Pixler. Motion carried. It was noted that, despite this raise, a full time staff person who has worked at the library for 18 years, 9 years as full time, would earn $11.90 per hour. The city is currently advertising for a position at city hall for a Utility Billing Clerk with a starting wage of $11.17 per hour.  Macken was asked to research the process for libraries that have their staff included on the city’s pay scale and/or libraries that have unions. Ryan suggested applying for the Hotel/Motel Tax.

Ridihalgh moved to adjourn the meeting. Seconded by Pixler. Motion carried.

Meeting Adjourned,
Susan Macken