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Oelwein Public Library Board Minutes May 2010.

Oelwein Public Library Board Minutes May 12, 2010

The Oelwein Public Library Board of Trustees held its regular board meeting on Wednesday, May 12, 2010 at 5:00 p.m. at the library.

Present: Peik, Ridihalgh, Leo, Ryan, and Macken
Absent: Pixler, Gilson

President Ridihalgh called the meeting to order.
Leo moved to approve the agenda. Seconded by Peik. Motion carried.
Leo moved to approve the minutes as written. Seconded by Peik. Motion carried.
Correspondences: Iowa Kidsight sent a thank you letter for allowing the Lions to hold a vision screening program at the library. Twelve children were screened.
The board viewed the trustee training video on finances.

Friend’s Report:
•    A popcorn machine has been ordered.
•    More Friend’s canvass bags will be ordered for sale.
•    Friend’s may have a float in the Fourth of July parade to kick-off their million penny campaign for children’s books.
Director’s Report:
•    County Funding for Oelwein for next year will be$21,096.75 which is an increase of $1,150.19. The Fayette County Library Association had given a presentation to the Supervisors on the value of libraries in the Fayette County communities.
•    We the People grant on the Civil War has arrived which consists of 17 hardcover books, Ken Burn’s Civil War DVD, bookmarks, and posters.
•    The library participated in the Safety Fair promoting the Raising Readers project and the summer reading program.
•    A Fancy Nancy party was held. Thirty-six children participated. Each child had a chaperone.
Bills were reviewed:
•    A cemetery planter for the Ziegler’s was purchased for Memorial Day.
•    An ink cartridge for the patron printer was purchased from Fairbank Library as they no longer are using this printer.
•    More patron cards were purchased. A different card stock is now being used, so the price has been cut in half.
•    End plates for all the shelving units were purchased from Jones Library Sales.
•    The NEIBORS contract was renewed. Patrons downloaded 336 items since July 1.
•    Roundup was applied to the dandelions and the lawn was fertilized.
Peik made a motion to accept the bills. Seconded by Leo. Motion carried.

The board will invite the City Council Finance Committee consisting of Lein, Jensen, and a new appointee to the June 10 library board meeting to discuss the librarians’ job descriptions and pay scales. Macken has received job descriptions and pay scales for other city employees.

Macken talked with Alliant Energy and Young’s Plumbing and Heating about the electric bill. The fans in the main library are variable speed and consume less electricity than the fan in the meeting room which runs at a constant speed. The meeting room fan will be set on the “Auto” mode instead of “On”.
The budget amendment was reviewed. $9,267.46 was amended into the budget. $3,713.46 in revenue, $5,059.00 in carry-over, and $495.00 reimbursement for maintaining the Saur Lot. Ryan questioned why the Saur Lot maintenance went through the Library budget and will bring up the question to the council.

A family lost $53.14 of library books to an apartment fire. Leo moved to add the following statement to the Fines and Fees policy. “The library will absorb the replacement cost of lost or damaged library materials if the items were lost or damaged due to a catastrophic disaster, the patron does not have insurance, and the items were not overdue.” Seconded by Peik. Motion carried.

New release DVD’s will be allowed to circulate now that Movie Gallery will be closing. The library will investigate the possibility of hosting a Redbox kiosk.

Complaints were received by businesses and organizations that wanted to reserve the library study room to meet with clients for counseling services but were denied. The board affirmed that the intended use of the study room is not as office space or a place to conduct a business.

The library will celebrate its 100th anniversary in 2011. Different ideas for observing the event include a weekly posting of a historical fact about the library throughout the years in the newspaper, trivia guessing jar, commemorative items, and a day of celebration.

Ridihalgh’s and Gilson’s terms will be expiring at the end of June. Ridihalgh stated that she will not be renewing her term. Linda has served on the library board of trustees for 26 years.

The board reviewed the job description for the assistant librarians. Leo moved to accept the revised job description. Seconded by Peik. Motion carried.

Leo moved to adjourn the meeting. Seconded by Peik. Motion carried.

Respectfully submitted,
Susan Macken