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Oelwein Public Library Board Minutes November 2010.

Oelwein Public Library Board Minutes November 10, 2010

The Oelwein Public Library Board of Trustees held its regular board meeting on Wednesday, November 10, 2010 at 5:30 p.m. at the library.

Present: Peik, Leo, Pixler, Kerns, Ryan, Gilson, and Macken
Absent: None

President Pixler called the meeting to order.
Peik moved to accept the agenda. Seconded by Leo. Motion carried.
Peik moved to accept the minutes as written. Seconded by Gilson. Motion carried.

No correspondences.
Friend’s Report:
•    Friends will be sponsoring the Eulenspiegel Puppet Show and the Indoor Planetarium.
•    A disc repair machine has been purchased for library use. Friend’s are considering training members to repair discs brought in by the public for a fee.
Director’s Report:
•    Amanda has started new outreach programs taking the story time programs to the daycare centers and pre-schools. A teen club, called the Squirrels, has formed.
Bills were reviewed. Kerns moved to accept the bills. Seconded by Gilson. Motion carried.

Four computer estimates were reviewed for replacing twelve patron computers including 19” monitor, keyboard, mouse, Windows 7:
    CDW-G   Acer - $7,663.81
    CDW-G   HP - $8,510.50
    Dell - $7,698.72
    Premier Technology - $7,668.00
Premier Technology offers a contract for 20 hours technical service for $1500. They estimate about 8 hours to set up the 12 computers on the network including installing the software. The remaining hours can be used over a two year period.
Kerns moved to accept the estimate from Premier Technology and the 20 hours of technical service. Seconded by Peik. Motion carried.
The computers will be paid for using $414 from Microsoft settlement, $3,050 from the NE Iowa Charitable Foundation Grant, and the remainder from the Bequest Fund.

Pixler and Macken had a conference call with Alliant Energy and Michael’s Engineering in regards to the increased kWh usage after some of the suggested energy savings measures had been implemented. Michael’s Engineering thought that the fans in “On” mode instead of “Auto” has caused the increased electrical usage. In 2009, a new code was implemented stating that public buildings need CO2 sensors to monitor air quality. Information on any requirements or enforcement is not clear. As of now, the fans in the library are set in “Auto” mode.

Kerns moved to accept the revised Staff and Board Member’s Considerations and Privileges policy. Seconded by Peik. Motion carried.
Gilson moved to accept the revised Gifts and Donations policy. Seconded by Leo. Motion carried.

Leo moved to buy a monitor/TV and mounting bracket for an indoor message board. Seconded by Gilson. The board would like this to be purchased locally. Motion carried.

Discussion was held about the first Sunday that the library is scheduled to be open this fiscal year. Kerns moved to close the library on Sunday, January 2. Seconded by Peik. Motion carried.

Gilson left the meeting.

The budget request of $250,249 for FY 2011-12 was reviewed. In general, the budget remains stable though the FY 2011-12 budget request includes replacing the remaining 18 computers and reinstating a materials budget based on circulation percentages and the accreditation standard of allocating a minimum of 10% of the budget for purchasing materials.

The custodial contract is up for renewal. A 7% increase has been submitted. Macken will inquire if the contract can be renewed as the board is satisfied with the work or if other bids need to be considered.

Meeting adjourned,
Susan Macken