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October 2011 Board Minutes

Oelwein Public Library Board Minutes October 20, 2011

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, October 20, 2011 at 5:30 p.m. at the library.

Present: Leo, Peik, Gilson, Kerns, Berryman, Ryan, and Macken
Absent: None
President Gilson called the meeting to order.
Leo moved to approve the agenda. Seconded by Berryman. Motion carried.
Leo moved to approve the minutes as written. Seconded by Peik. Motion carried.

Correspondences:
•    Barbara Simmons from the class of 1961 enjoyed the tour of the library. In appreciation, she sent two Bushnell telescopes for the library to use at their astronomy events. Barbara is the Director of Human Resources at Bushnell in Overland Park, Ks.
Friend’s Report:
•    The book sale is currently in progress.
•    The Friend’s purchased the Junior Library Guild book subscription for the library as well as the magazine subscriptions through WTCox.
Director’s Report:
•    The mirrored hard drives in the library computer server are no longer working. The server stores all staff folders and controls the internet IP addresses for all computers. Since the old server hard drives could not be replaces because they are too outdated, a new server was ordered through Premier Technology. The server software was purchased at a reduced price for libraries through TechSoup.
•    Dean’s Light Box replaced some of the lighting ballasts. More work needs to be done.
•    Macken received a Five Year Service Award from the City of Oelwein and a Five Year Service Pin from the Library Board of Trustees.
•    Macken and Ricchio attended the Iowa Library Association Conference held in Council Bluffs. The keynote addresses on the Google Data Center located at Council Bluffs and on Early Childhood Literacy were informative. Concurrent sessions included grant writing, programming, collection management, and IWFD. Oelwein Library’s website was showcased in the “Trends in Adult Services” session.

Kerns moved to accept the bills. Seconded by Berryman. Motion carried.

The changes to the air handling system appear to be working. The library board president will send a letter to West Plaines Engineers requesting an explanation on why the library funds paid for the testing and balancing of the HVAC system. The testing would not have had to be done if the system had been properly designed and installed during the building process.

No work has been done on the library roof.

Discussion was held on the heat tape refund check. Macken and Kerns did not receive a response from the city administrator on setting up a Building Repair Fund line item. Macken received notification from the city attorney that a letter was delivered to Dean’s Light Box acknowledging the receipt of the refund and advising that the City reserves the right to pursue all legal remedies for damages to the City Library. The city attorney advised depositing the refund in the Economic Development account and that any future needs for roof repair or heat tape be requested from the City Council for funding.
Kerns moved that since the heat tape had originally been purchased out of the Library Building Fund, the board requests that the council establish a separate Building Repair Fund line item for the heat tape refund money until the roof issues have been resolved. Seconded by Peik. Motion carried. A letter and supporting documentation will be sent to the Mayor and City Council requesting that this be added to the October 24 city council agenda.

Iowa Workforce Development would like to set up and Access Point for job seekers and employers at the library. Macken learned from New Hampton Public Library that the software will not work on computers that use the Deep Freeze program. Fern Rissman from IWFD confirmed this problem (which is contrary to Theresa Wahlert’s statement at a meeting held at the RAM’s Center the preceding day) as well as the inability for persons to print from the IWFD reconditioned computers. Never-the-less, the board realizes the software offers an easier delivery method of information needed by citizens.
Leo moved to allow IWFD to set up one of their reconditioned computers as an Access Point though users will need to have a library card or current identification to use the computer. The library card will not need to be in good standing and no time constraint will be enforced. Seconded by Berryman. Motion carried.

Jake Blitsch and Connie Kerns would like to make some stained glass windows for the area in the library above the Grant Wood pictures at no charge to the library. The board would like them to submit a design for approval using the Grant Wood or Frank Lloyd Wright theme and colors.

The board approves of notifying the schools of any truant students or calling the truant officer. Students that are not in school because of illness will not be allowed to stay at the library.

The Sex Offenders against Minors policy was reviewed. Leo moved to add “library” to the statement on volunteers to read “…employees, potential employees, and library volunteers who are or will be working on library property.” Seconded by Berryman. Motion carried.

The next library meeting will be November 17 at 5:30 p.m.

Kerns moved to adjourn the meeting.

Respectfully Submitted,
Susan Macken