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April 2011 Board Minutes

Oelwein Public Library Board Minutes April 5, 2011

The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday April 5, 2011 at 5:15 p.m. at the library.

Present: Gilson, Peik, Kerns, Leo, Berryman, and Macken
Absent: Ryan

President Gilson called the meeting to order.
Leo moved to approve the agenda. Seconded by Peik. Motion carried.
Leo moved to approve the minutes as written. Seconded by Peik. Motion carried.
No correspondences.
No trustee training.

Friend’s Report:
•    The Book Sale and Bake Sale will run from April 14-16.
•    Since many of the books sold at the book sale come from the withdrawn library collection that had been purchased using public funds, the proceeds from the book sale need to be deposited into the library Bequest Fund. The Friend’s will be able to recommend how the proceeds can be used to benefit the library.
Director’s Report:
•    The Community Foundation Grant request for assistance in purchasing computers was denied.
•    The City of Hazleton will be signing a contract with Buchanan County libraries. Oelwein Public Library will receive Open Access funds.
•    Towel dispensers that will accommodate an economical multi-fold towel have been installed in the patron restrooms.
•    The director will be on vacation from April 12-25 and will be attending the Rotary District Convention on April 29.
Berryman arrives.
•    Early Out program kids will plant some corn to enter the Tallest Stalk contest.
•    The Fire Department tested the Sprinkler System.
•    Heritage Microfilm, the company that digitizes the newspapers, has been experiencing company changes. As a precautionary back-up, the library will house the microfilm currently in possession with the Genealogy Club.
•    The library inventory was conducted. The USS Constitution medallion was reported missing.
•    The Fayette County libraries received their funding request, an increase of $7,700, from the Board of Supervisors.

Berryman was officially appointed by the Mayor and the City Council.

West Plaines Engineering evaluated the library HVAC system and recommends the library hire a balancing contractor to take readings of the fan speed and amperage while at the same time measuring the supply, return and outside airflows. Macken will call Young’s for recommendations and costs. Macken will inquire if their can be some sort of indicator installed as a notification for when the motor trips.


The library will celebrate its 100th Anniversary on Sunday, May 1 from 5-7.
•    This day will also be the kick-off for the book written about Churchill Williams.
•    Staff will make a Power Point presentation of library photographs.
•    Historical objects will be on display.
•    Door prizes will be given away – Friend’s book bag and note cards.
•    A library anniversary page will go in the Oelwein Register.
•    Trivia and celebratory signs will be posted on the message board, website, and Facebook page.
•    The first week of May will be Amnesty Week for fines.
•    Leo will order cake for 100 people and get cups, plates, and forks. Staff will make punch. Leftover napkins from the Appreciation Day will be used.

The Budget Amendment was reviewed. Berryman made a motion to amend $17,835.11 into the library budget for FY 2010-11. Seconded by Kerns. Motion carried.

The next board meeting will be Thursday May 12 at 5:15 p.m.

Peik made a motion to adjourn the meeting. Seconded by Berryman. Motion carried.

Respectfully submitted,
Susan Macken