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June 2011 Board Minutes

Oelwein Public Library Board Minutes June 9, 2011

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, June 9, 2011 at 5:15 p.m. at the library.

Present: Leo, Kerns, Gilson, Berryman, and Macken
Absent: Peik and Ryan

President Gilson called the meeting to order.
Leo moved to approve the agenda. Seconded by Berryman. Motion carried.
Leo moved to approve the minutes as written. Seconded by Berryman. Motion carried.

Correspondences and Communications:  By request, Macken will be meeting with the evening Book Club to discuss changes in the inter-library loan procedure.

Friends’ Report: Next meeting is Monday, June 13.

Director’s Report:
•    The audiocassette collection has been withdrawn from the collection due to minimal usage.
•    The library had been experiencing the internet going down on a daily basis. Mediacom replaced the modem and Premier Technology replaced the router.
•    Laura Nostvick has been hired as a new library page.
•    The “One World, Many Stories” Summer Reading Program began this week. Currently, 140 children, 8 teens, and 5 adults are participating. A portable DVD player is the grand prize for the children. In the future, the board would like to see the Story Hour continue through out the summer as well as the Summer Reading Program.
June bills were reviewed.
•    The carpet cleaning has been completed.
•    A weather radio was purchased through the fire department using the Bequest Fund.
Kerns moved to approve the bills with the exception of the van repair. Seconded by Leo. Motion carried.

Further discussion was held on the van repair bill. The Board is concerned that there is no criteria set for who will be responsible for paying future vehicle repair bills. The library used the van 5 times this fiscal year for meetings held in Fayette County.
Kerns made a motion to approve paying for the van repair bill understanding that this does not set a precedent for paying future repair bills of the police department vehicles. Seconded by Berryman. Motion carried.

The Board would like to remind the City Administration and the City Council that, according to the City Ordinance [Section 3-137: Library Account], all expenditures from the library account must be approved by the Library Board of Trustees and are not to be taken out from the library account without prior approval.

Also, if the library is expected to pay for vehicle repairs, a line item will need to be established and the City Council will need to appropriate additional funds to be allocated for vehicle repairs.

The Board has requested the Library Director meet with the City Administrator in order to set criteria for future vehicle repair bills and to establish a vehicle repair line item.

Macken noted that there will be some excess funds in the salary line at the end of this fiscal year. Kerns moved to ask the City Council to carry over whatever amount would be needed to adjust the assistant librarians’ hourly pay scale to the wages recommended by the Planning and Finance Committee of a starting wage of $9.00 per hour and adjusting the pay scale accordingly effective July 1, 2011. Seconded by Leo. Motion Carried.

Precision Test & Balance tested the library HVAC system. All motors were found to be in excess of the rated motor nameplate amperage by over 3 amps. The adjustable variable pitch sheaves were adjusted open and the unit speed was reduced to allow the motor current to operate under the motor nameplate full load amperage. It was noted that this adjustment may present an issue with the Heat Pumps ability to deliver the necessary airflow while both units were in operation. Insufficient airflow across the Heat Pump coils can create a condition in which the Heat Pumps trip out on high head pressure. Macken was instructed to monitor the air temperature.
On June 7, Macken noticed warm air coming out of the vents on the west side of the building and that the temperature was rising higher than the thermostat setting. After talking with Precision, Macken reset the heat pump and the air temperature began to cool. Precision stated that with both heat pumps in operation, the return air path is too restrictive causing a significant reduction in the total air delivery. Precision recommends the design engineer consider adding another return air plenum. Macken gave the reports and information to Landon Burg at Novak Design who would be contacting West Plaines Engineers.

No work has been done to remove the stone caps on the roof or fix the heat tape. The Board would like the Director to contact Landon Burg.

Berryman moved to purchase the Oelwein Doors picture from OCAD for $85 out of the Bequest Fund. Seconded by Leo. Motion carried.

The board reviewed the Bylaws. Kerns moved to approve the Bylaws as written and reviewed. Seconded by Berryman. Motion carried.

Kerns made a motion to adjourn the meeting. Seconded by Berryman. Motion carried.

The next meeting will be Thursday, July 14 at 5:15 p.m.