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October 2014 Board Minutes

Oelwein Public Library Board Minutes October 8, 2014

The Oelwein Public Library Board of Trustees held its regular board meeting on Wednesday, October 8, 2014 at 5:30 p.m. at the library.


Present: Kerns, Berryman, Ingersoll, and Macken

Absent: Leo, Gilson

A new Council Liaison will need to be assigned since Sherrets has been elected Mayor.


President Kerns called the meeting to order.

Berryman moved to approve the agenda. Seconded by Ingersoll. Motion carried.

Berryman moved to approve the minutes as written. Seconded by Ingersoll. Motion carried.


Correspondences: none

Trustee Training: The board reviewed "Monitoring and Evaluating Library Success" in the Trustee Training manual.


Friend's Report:

  • Book and Bake Sale will be October 16-18

Director's Report:

  • 48 people are signed up for the Vino Van Gogh painting class to be held this Thursday.
  • "Story on a Stick" activity where children can read a story as they walk along the bike trail or are playing on the playground is set up at Platt's Park, Parkside, Sacred Heart, and Little Husky.
  • The Library will be closed on October 23 when staff attends the ILA Conference in Cedar Rapids.
  • Jolissa and Kristi will have a table at Wings Park during parent - teachers conferences so parents can sign-up their children for a library card. The board suggests also promoting the upcoming Halloween party.
  • Family Halloween Party featuring Batman will be on October 28 from 6-8.
  • The library is collaborating with the school Husky Adventure program to offer programs on Early Out days. The school will assist with bus transportation, snacks, and extra staff. The first event held at the library will be October 29 with a pumpkin theme.
  • The library is working with the Social Security Administration to offer classes on the new online "My Social Security" account.


Bills were reviewed. For the November meeting, the director will show a comparison between the November 2013 and 2014 electric bill. Berryman made a motion to accept the bills. Seconded by Ingersoll. Motion carried.


Building Leaks: On September 19, Larson's did more caulking around the window seals of the windows above the doors and in the children's area. On September 23, they ran water on these areas to test for leaks.


Shingles: KS Construction repaired the loose shingles and flashing that had buckled. They will submit an estimate for resealing the valleys and the caps by the crickets.


Book drop: The insurance company wanted to settle the claim for $4000 which would not cover the cost of installation because of depreciation of the book drop. The book drop would cost $4000 and the city would charge $290 to install. Vogel Insurance is requesting the installation cost be covered as well.

Library Brand: Kerns presented 6 different options for the library logo. Board members will vote for their top two choices by the November board meeting.


Annual Report: The director will submit the library annual report to the State Library, the city council, and the public after receiving the costs for benefits and insurance from city hall.


The Long Range Plan was reviewed.

1)      The weakest measure is Career Choices.

  • The library has an IWFD computer kiosk available though patrons still favor using the library computers for applying for jobs and unemployment benefits.
  • The Learning Express site is available for patrons to utilize practice tests, learn various educational skills, and prepare for careers. The board recommends marketing this resource and offering classes using the program.
  • The RAMS Center is a reputable resource in our community to help citizens with career choices.

2)   Much needed improvements are being made to the children's collections in the purchase of Easy Readers, Board Books, and Chapter Books. The board would like to see these continued as well as additional improvements to the picture books.

3)   Outreach into the community has increased the awareness of services and programs available. More families are signing up for library cards and attending programs.


Next meeting will be Tuesday, November 18 at 5:30 p.m.


Respectfully submitted,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.