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November 2014 Board Minutes

Oelwein Public Library Board Minutes November 18, 2014

The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday, November 18, 2014 at 5:30 p.m. at the library.


Present: Kerns, Ingersoll, Gilson, Leo, Berryman, Malget, and Macken

Absent: none

President Kerns called the meeting to order.

Berryman moved to accept the agenda. Seconded by Ingersoll. Motion carried.

Berryman moved to accept the minutes. Seconded by Gilson. Motion carried.

No Correspondences.

Trustee Training: The board reviewed the section on "Intellectual Freedom."


Friend's Report:

  • A booth will be set up at Olde Tyme Christmas for the Friend's to sell popcorn and the stained glass ornaments that Connie Kerns donated for a fundraiser.

Director's Report:

  • The board welcomed new City Council Liaison, Ted Malget.
  • Steve's Lock & Key fixed the locks on the meeting room door and the back vestibule door.
  • The replacement book drop arrived. K & S Construction will be installing it and moving the protective posts.
  • A wireless lapel microphone was ordered for the speaker system; the radio frequency transmitter and receiver needed to be updated.
  • The computer filter software expired. OpenDNS, a free open source software, was installed.
  • The Council decided to discontinue the practice of allowing budget carry-over requests.
  • K & S Construction completed repairs to the roof shingles and the caps and valleys.
  • StewartScapes pulled the fountain pump for the winter and installed the rock edgers along the landscaping at the front of the library.
  • Enrich Iowa funding was increased statewide by 2%. Our library received $2,423.73. Last year's amount was for $2,379.80.


Bills were reviewed. The comparison for this year's and last year's November electric bill was reviewed.

  • 2013 - 33 days - avg temp 59* - $1,360.10
  • 2014 - 33 days - avg temp 56* - $1,219.40

Gilson moved to accept the bills. Seconded by Leo. Motion carried.


Logo: The final logo was chosen by the board. Kerns will send .jpg to the director to be used in the letterhead, website, promotional pieces, etc.


Annual Report: The board received a copy of the Annual Report submitted to the State Library and the Annual Report Highlights which was distributed to the public. Copies will be given to the City Council.


A request was discussed by the board to allow the Presbyterian Church to have a message on the outdoor sign promoting their coat collection for the needy. Currently, the sign policy states that "Library and library related group programs, community celebrations, city departments' events, William Center events, and OCAD events will be posted." The board denied the request.


Wireless Access Points: Open-Mesh OM series with free "CloudTrax" cloud based usage report system could be installed for $300 for 2 access points in order to count the number of people using the library wireless. The Annual Survey has added this measure, the board would like to have an accurate account of usage, and the current eight-year-old access points should be updated. Macken will verify if our current access points are not able to track usage and if the new access points will offer improved service.


Language Learning Software: The director researched four online language learning products. In general, all the products are similar and offer access to multiple users using a variety of techniques. Annual fees:

Rosetta Stone - $2,250                   Transparent Languages - $1,000

Mango - $990                                     Pronunciator - $495

Libraries and their patrons using these products have been satisfied.

Leo made a motion to purchase a subscription to Pronunciator. Seconded by Ingersoll. Motion carried.

Malget left the meeting at 6:15.


Emagazines:  EBSCO has released an emagazine product called Flipster. There is no platform fee and EBSCO libraries receive a 25% discount off the publisher's emagazine rate. Leo made a motion to purchase $200 worth of emagazines. Seconded by Gilson. Motion carried.


FY2015-16 Budget:  The board reviewed each line of the proposed budget for FY2015-16. Ingersoll made a motion to approve an increase in the custodial contract, which had not changed since 2010, from $12,235 to $13,255 per year. Seconded by Berryman. Motion carried. A 3% wage increase for staff will be proposed. A computer replacement rotation cycle will be proposed beginning with 6 patron computers purchased in 2010 and the Server 2003 computer. The budget proposal will be submitted to the Council.


Carpet Cleaning: The Bissell carpet cleaner was used to clean some dirty spots in the meeting room. For overall ease of cleaning, Scotchguard will also be applied after spot cleaning.


Policy Review: Berryman made a motion to accept the Confidentiality of Library Records policy as reviewed. Seconded by Leo. Motion carried.


The next meeting will be Thursday, December 11 at 5:30 p.m.


Respectfully submitted,

Susan Macken


This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.