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December 2014 Board Minutes

Oelwein Public Library board Minutes December 11, 2014

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, December 11, 2014 at 5:30 p.m. at the library.

Present: Kerns, Berryman, Leo, Ingersoll, Gilson, and Macken

Absent: Malget

President Kerns called the meeting to order.

Leo moved to accept the agenda. Seconded by Berryman. Motion carried.

Leo moved to accept the minutes as written. Seconded by Berryman. Motion carried.


Correspondences: A patron would like the board to reconsider his suspension from the library for 6 months. An argument between 2 patrons escalated to the point where police had to be called to resolve the situation. Though the Board fully supports the staff and the decision to suspend privileges for 6 months, the Director will notify the patron of the January board meeting and that he is welcome to attend this open meeting and address the board with his concern.


Ingersoll arrived at 5:45.


Trustee Training: The board discussed the topic on "Developing Policies."


Friend's Report:

  • Chocolate Fest is scheduled for February 20.
  • Barb Darland has resigned from the board due to her retirement and change in residence.
  • $1000 was given to the library to be used to purchase DVD's.

Director's Report:

  • Erate form 470 was submitted starting a new funding cycle. This funding will be reduced by 20%.
  • Four emagazines (Us Weekly, Motor Trend, Organic Gardening, and Old House Journal) will be available to patrons through Flipster on the library website commencing January 1.


Bills were reviewed. The Alliant bill comparison for the month of November revealed the same electrical usage as last year. Berryman moved to accept the bills. Seconded by Leo. Motion carried.


Gilson arrived at 6:00.


Wireless Access Points: Our current AP's are 8 years old and do not have the capability to gather usage statistics. Newer AP's will have improved technology and report features though speed and stability will be affected by other factors including service provider. It may be possible for Premier Technology to write a script program for usage reports, but we would be investing a couple of hours of IT time into eight-year-old technology.  Berryman moved to purchase Open-Mesh OM series wireless Access Points for $300 using Enrich Iowa funds pending recommendation of Premier Technology that the report feature will be able to gather usage statistics needed for the Annual Survey. Seconded by Leo. Motion carried.


Security Gates: Dubuque Public Library is changing their materials security system from magnetic to RFID. They are offering their four-year-old system for $3000 (double doors) and $1000 (single door). According to our library reports, Oelwein Library loses approximately $1000 worth of material each year due to items not being checked-out. The board decided not to invest in the security system.

Policy Review: Gilson moved to accept the Open Meetings Law policy as reviewed. Seconded by Ingersoll. Motion carried.


Berryman made a motion to adjourn the meeting.


The next library board meeting will be Thursday, January 8 at 5:30 p.m.


Respectfully submitted,

Susan Macken


This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.