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April 2014 Board Minutes

Oelwein Public Library Board Minutes April 10, 2014

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, April 10, 2014 at 5:30 p.m. at the library.


Present: Leo, Kerns, Ingersoll, Berryman, Gilson, and Macken

Absent: Sherrets

President Gilson called the meeting to order.

Kerns moved to approve the agenda and the minutes. Seconded by Leo. Motion carried.

No correspondences.

Trustee Training topics reviewed were Board Liability, Americans with Disabilities Act, Occupational Safety and Health Act, and Architect Requirement for Designing a Public Library.


Friend's Report : The Book and Bake Sale is April 10-12.

Director's Report:

  • The Oelwein Daily Register paid for July-December 2011 issues to be microfilmed. The library will pay for the digitization.
  • The flashing on the windows above the main entryway and the center children's window has been redone. The drywall is being replaced and painted.
  • Jane Elliott will be the final Civil Rights speaker on her "Blue Eyes, Brown Eyes Exercise" on April 10 at 6:30 p.m.

Bills were reviewed. Berryman moved to accept the bills. Seconded by Ingersoll. Motion carried.


The Director consulted with Craig Clefisch from Alliant Energy on his opinion on the T8 or LED lights. He related that LED lights have a significant amount of burn hours and bigger energy savings over T8's, but the T8's are the most economical and very efficient with the best return on investment.

They also talked about Craig's experience working with Chris Wendling from The Retrofit Company.  Craig has worked with Chris on a number of projects over the years and highly recommends Chris stating he is "an expert in lighting." Leo made the motion to purchase the T8's from The Retrofit Company. Ingersoll seconded. All voted nay. Leo moved to purchase the T8's from the Retrofit Company for $21,500 and to request the City Council to use the $8,105 from the Library Building Repair fund to pay for the lighting with the remainder to be paid out of the Library Bequest Fund. Seconded by Berryman. Motion carried.


Ken's Electric submitted an estimate for $848.35 to trench electricity to the water feature in the landscape project. Steffen Electric was notified of the project, but did not submit a bid. Berryman moved to accept the bid from Ken's Electric. Seconded by Ingersoll. Motion carried.


Berryman showed some examples of concrete benches. Color can be added to the concrete. Leo reported that Dennis Sanborn could be hired to design Book molds. Kerns will ask the Street Department if there are some of the cast iron benches available from the downtown project.


A summary of the 2013 library Annual Survey was reviewed. With the increased material budget, the board hopes to see an increase in overall circulation. Board members asked colleagues for input on goals for library services:

  • Offer "Early Out" programs for youth.
  • Invite Librarians to visit the classrooms to promote upcoming activities and new books.
  • Offer year-round reading incentives.
  • Offer a six-week family program for Kindergarten students.
  • The FFA advisor would like to collaborate with the library for programs and reading incentives.

A full-time library position will be opening up. The library board recommends hiring a person who has an interest in marketing, publicity, and programs in order to increase library visits and circulation through outreach and promotions. Macken will consult with current staff about job responsibilities and recommendations in order to draft a job description for the new position. This will also determine rate of pay.


In a patron survey, a suggestion was made to purchase foot rests for the reading area. Also, the Director suggested freshening the Young Adult reading area with new, comfortable chairs. Leo moved to use Enrich Iowa Funds and Friend's of the Library donations to purchase three ottomans and four chairs for $2066.50 and the staff workstation made by Prison Industries. Seconded by Berryman. Motion carried.


The board reviewed the Library Ordinance.


Berryman moved to adjourn the meeting.


The next meeting will be Thursday, May 15 at 5:30.


Respectfully submitted,

Susan Macken


This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.