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May 2014 Board Minutes

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, May 15, 2014 at 5:30 p.m. at the library.

Present: Leo, Ingersoll, Kerns, Sherrets, Berryman, Gilson, and Macken

Absent: none

President Gilson called the meeting to order.

Leo moved to approve the agenda and the minutes. Seconded by Berryman. Motion carried

No correspondences.

Trustee Training topics reviewed were Bidding Procedures, Theft of Materials, and Meeting Rooms.


Friend's Report:

  • Renewed Book Page subscription
  • Planning on setting up a vendor booth for RAGBRAI selling apples, bananas, and Gogurt.

Director's Report:

  • Staff evaluations were completed and reviewed by the Library Board.  The Board will be evaluating the Director.
  • Enrich Iowa funding was increased overall by $50,000.
  • County appropriation funding will remain level.
  • In celebration of Children's Book Week, the library was decorated with children's book covers,  classrooms visited the library, and the children's librarian visited various classrooms promoting reading and the upcoming Summer Reading Program.
  • Half of the carpets and the meeting room carpet will be cleaned May 23.
  • Retrofit Company did not recommend making any changes to the current fixtures used as a night light since the electrical usage for these fixtures are minimal.
  • An updated controller was installed in the outdoor message board. Consequently, updated computer software was installed with additional features and graphics. Since this is the 4th replacement controller and the 5 year warranty expired in May, the warranty has been extended 6 months.
  • The contactor on the heating system needed to be replaced due to burned wires.
  • Sherrets stated that she had received recommendations from some citizens requesting the library open earlier in the morning on Saturdays. On next month's agenda, the board will vote on changing the Saturday hours to 9:30-4.

Kerns moved to approve the bills. Seconded by Ingersoll. Motion carried.


The City Council approved using the $8105 from the Library Building Repair Fund toward changing the library light fixtures from T5 to T8.


The landscaping project has started. Kerns reported the city benches cost approximately $8000 each and are 8 feet long which would be too big for the library project. Jamison-Schmitz Funeral Home quoted a base price of $1500 for a black granite 4 foot bench with back which would be at their cost. Additional carvings and features are extra. Sherrets will also contact the company that has done the monument work on the Veteran's Memorial.


The windows over the main entry were re-flashed and the drywall was repaired and repainted over the door. With the last heavy rainfall, leaks were discovered. Macken reported this to Novak who forwarded the problem to Larson. Berryman made a motion to ask Novak to contact another contractor to fix the leak. Seconded by Kerns. Motion carried.


Leo moved to approve the Outreach Librarian job description. Seconded by Ingersoll. Motion carried. Leo moved to start the wage for this position at $11.50 per hour. Seconded by Berryman. Leo, Gilson, and Ingersoll voted aye. Kerns voted nay. Motion carried.


Independence Public Library has invited Northeast libraries to join a consortium for Zinio. Each library would pay their own annual platform fee and also contribute funds to purchase e-magazines to be shared by members of the consortium. The platform fee for Oelwein would be $750. The board decided not to join the consortium.


Board members will be working on ideas for a library brand and motto based on the new outdoor landscaping project. Keywords include building, fountain, blocks, knowledge, future.


The library will participate in the Oelwein Celebration parade on Saturday June, 7. Employee Ricchio is scheduled to work that day and offered to keep the library open during the celebration. Bookmarks with Summer Reading Program schedule and pencils with the theme will be distributed at the parade.


A sex offender against a minor has asked permission to come into the library. Due to lack of information on the conviction, the board will put this request on next month's agenda.


The "Conduct in the Library" policy was reviewed. In sharing our policy with other libraries, concern was raised over the "Truancy" portion of the policy. As recommended by the Law Library, Macken contacted the City Attorney about the concern. Currently, the City Attorney does not advise changing the policy unless further clarification is received by the Law Library. Berryman moved to accept the policy as reviewed. Seconded by Ingersoll. Motion carried.


The next board meeting will be Wednesday, June 11.


Berryman moved to adjourn.


Respectfully submitted,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.