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July 2014 Board Minutes

Oelwein Public Library Board Minutes July 8, 2014

The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday, July 8, 2014 at 5:30 p.m. at the library.


Present: Gilson, Kerns, Leo, Berryman, and Macken

Absent: Ingersoll and Sherrets

President Kerns called the meeting to order.

Gilson moved to approve the agenda. Seconded by Leo. Motion carried.

Berryman moved to accept the minutes as written. Seconded by Gilson. Motion carried.


Susie Ricchio sent a thank you note for her retirement gift from the Library Board.

The board reviewed "Evaluating the Library Director" in the Trustee Training Manual.

The Friends of the Library will be meeting July 14.


Director's Report:

  • Jolissa Ohrt has been hired as the new Outreach Librarian.
  • Sealed bids were received for the sale of the  four YA chairs. The highest bid was for $50.00.


Bills were reviewed. Stewartscape moved the bike rack and added an irrigation system to the landscaping project. The Veracity PCI fee of $95.00 will be refunded.

Leo moved to approve the bills. Seconded by Gilson. Motion carried.


During the recent heavy rain, the large window in the children's area had water dripping in from the ceiling. Macken reported the problem to Novak. Novak believes the seals of the window were oversaturated which caused the leaking. He recommended monitoring the window. The Library Board does not accept this recommendation and insists upon another solution. The city attorney will be informed of this ongoing issue.


Quotes have not yet been received from Jamison Schmitz or Nashua Monuments on granite benches for the Reading Garden. A quote has been received from Weber Stone Co. on limestone benches. The board decided that the limestone benches would best coordinate with the limestone retaining wall and fountain. Macken will find out details about depth of seat and adding 2 more books to the design, cost of 2 tables, delivery and installation costs, production time, color of stone, and how the items would be installed on the pavers. Leo moved to approve up to $7500.00 from the Bequest Fund for 3 benches and 2 tables delivered and installed. Seconded by Gilson. Motion carried.


The water feature pump was not working properly. Stewartscape replaced this pump with a 2-year warranty pump as he has not been able to locate a pump of this size that has a lifetime warranty as was quoted in the bid. Stewart arrived at the meeting to discuss. He will submit a new guarantee in writing that states that he will have a backup pump on hand in the event the fountain pump would fail at no cost to the library. He will continue to search for a lifetime warranty pump.


The new lights are currently being installed. The new lights are brighter though they do not reflect off the ceiling as did the old fixtures.


The Audit Report from Alliant Energy was distributed to the board. The board will review the recommendations and discuss at the next board meeting. Macken took care of the second strategy by installing a switch shield over the dimmer switch in the meeting room.


A quote was received from ASI Modulex, the company that originally installed the sign, for replacing the vinyl numbers for the new Saturday hours on the door sign. The lettering would cost $75.00 and installation would be an additional $239.00. Kerns was able to match the numbers and coloring from another company to update the sign at a nominal cost.


The library logo and brand was discussed. The board agreed that an architectural feature of the library would best match the brand, "The Future's Foundation" with "Oelwein Public Library" be most prominent over the motto. The board will look at samples from other libraries.


The year-end budget has not yet been completed or received from City Hall.


The age that children can come to the library unattended in the Safe Patron policy was discussed. Leo moved to adopt the same language as used at the city pool which reads that "All children under age 7 must be accompanied by a responsible person at least 14-years-old." Seconded by Gilson. Motion carried.


The next meeting will be Tuesday, August 12 at 5:30 p.m.


Gilson moved to adjourn the meeting.


Respectfully submitted,

Susan Macken

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