The Oelwein Public Library of Trustees held its regular board meeting on Thursday, May 10, 2007 at 6:00 p.m. at the library.
Present: Peik, Frazer, Leo, Kerns, and Macken
Absent: Ridihalgh and Pixler
The minutes were approved as written.
The library bills for May were reviewed and approved.
Macken listed building updates: Chair glides replaced, security system installed, timing of handicap door adjusted, tile laid in meeting room, replacement book truck and step stool received at no charge, cork display board arrived, children’s furniture had arrived except for the sofas. The sofas have been shipped. The Rockwell prints and an Oelwein photograph have been framed, Magic Eye posters arrived, Don Avenson donated a framed lithograph of the Lewis and Clark map. Alice Steinman has loaned a quilt wall hanging to be displayed in the circulation area. The LCD projector, speaker system, and DVD player has been installed. Some work remains to fully complete this project.
Young’s had been called to fix a faulty thermostat. They also adjusted the drinking fountain pressure.
The board chose 3 black display pedestals of varying heights to be used in the Young Adult area in lieu of a table.
A display case was considered. Peik will check with the industrial technology teacher about having one made with a similar design.
Suckow Construction’s bid was accepted by the city council to replace the curb and gutter behind the library at a cost of 4390.00.
Gene Vine will replace the flowering crab tree, plant arbor vitas, and provide landscaping bricks and shrubs around the outdoor sign lights. The birch tree is under warranty from Corner Market. Modern Woodmen will replant the birch.
Jack Freeman planted flowers at the base of the flagpole. After the city moves in the cement planters for the parking lot and the back of the library, Peik will plant them with marigolds and vinca.
Macken will find out the cost of replacement outdoor wall sconces.
Doug Larson checked the sidewalk and the slope of the meeting room cement pad. The pad had been poured at an adequate slope and the sidewalk has gone back down from winter. Leo made a motion to release the remaining retainage amount of $14,500.00 to Larson Construction. Frazer seconded. Approved.
Leo will call Bryce at ASI to check of the progress of the donor board. She had been notified on 4/11 that a final copy was to be sent for review.
The Saur property should close in approximately a week. Council Liaison, Kerns; Board President, Peik; City Administrator, Kendall; and Stewart from the Streets Department are on the committee to oversee the property development. Peik will ask Jack Freeman to mark out trees to consider keeping.
Discussion was held on the Hazelton and Stanley contracts. Hazelton has not responded to Oelwein’s proposal. Stanley offered a contract amount of $200.00 which is approximately $1.56 per capita. The board will accept this amount for FY 2007-08. A letter will be sent stating that the contract will increase the following year.
Hazelton will be sent a contract for $1900.00 for FY 2007-08 which is approximately $2.00 per capita to be signed by July 1, 2007. The contract will increase the following year. If the contract is not signed, the Oelwein Public Library will no longer serve the patrons of Hazelton until an agreement is reached. The board feels strongly that these contracting communities need to equitably support the library.
The board members prefer not to have their personal telephone numbers or emails published on the library’s website.
The Summer Reading Program “Get a Clue @ Your Library” will be held June 12-July 12 for children K-5th grade and young adults 6th-8th grade. Pamida has donated a bicycle for the children’s grand prize and local banks have donated money for the young adult prizes. Their grand prize is an MP3 player. Smaller prizes have been donated by local businesses. Many special events have been planned following a detective theme. Staff and kids will march in the upcoming Fourth of July parade and hand out bookmarks listing program events.
The board decided to purchase Microsoft Office Professional Plus 2007 at the academic price of 69.82 each for a total price of $443.42 (includes back-up CD) to be used on 6 of 12 patron computers.
Schmitt Cleaning has requested a replacement vacuum as the library has provided this piece of equipment in previous years. Schmitt recommended a commercial Hoover brand. Macken will ask Appliance Plus about the warranty on the Oreck commercial brand.
Discussion was held on the option of digitizing the microfilm at a cost of $10,280.00 versus purchasing a replacement microfilm reader/printer at a cost of $5195.00. Digitizing is the most useful and economical option.
After the initial cost of digitizing the years from 1978-2006 which is 112 reels (the years 1864-1977 are done at no charge since they are out of copyright range), subsequent years are free of charge because the Oelwein Daily Register will receive royalties and have agreed to allow library patrons free access to the digitized current issues. Microfilm presently costs the library $777.00 annually and will eventually degrade.
A website for accessing the Oelwein paper is developed by Heritage Microfilm. Then, the newspaper is accessible by any of the library computers and is searchable since the data is OCR’d. The articles can be saved or printed. Included is access to newspapers from all 50 US states and titles from Canada, the UK and Jamaica (Iowa papers can be accessed for an annual fee of $500.00. The board will consider this option in the future). A CD is included in case the internet is unavailable.
Leo moved to digitize the microfilm. Seconded by Frazer. Approved.
A thank you and picture will be placed in the newspaper for Dieter Erdelt’s contribution on the landscaping project.
Thirteen businesses have committed to the “What We Love about Oelwein” art piece.
Jim Shore resin pieces were chosen. Six nursery rhymes and some seasonal pieces were chosen. The library will receive a 20% discount from Marilyn’s Hallmark store.
Meeting Adjourned, Susan Macken