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Oelwein Public Library Board Minutes September 2007.

Oelwein Public Library Board Minutes September 13, 2007
    The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, September 13, 2007 at 6:00 p.m. at the library.
    Present: Leo, Frazer, Peik, Ridihalgh, Kerns, Pixler, and Macken
    Absent: None. Kerns leaves at 6:25.
    The minutes were approved as written.
    The bills were reviewed. The electric bill still seems high at $2024.90. Macken will talk to Alliant about doing an energy audit and see if it would be possible to have a break down in the bill according to amount used for lighting, computer use, and heating and cooling. Macken stated that the cooling is set at 75 degrees. Kerns questioned if it might be more economical to have a cooler setting because of the geo-thermal. Leo will ask Irvine’s.
    Macken stated that the bill for the Iowa Library Association of $332.00 is for conference fees which will be reimbursed by the State Library.
    Ridihalgh moved to accept the bills. Seconded by Peik. Approved.
    Leo reported that Sticks will have the rights to the “What We Love about Oelwein” design. Any promotional items would have to go through them. Kerns questioned this as the library is purchasing the original. He will talk to the city attorney about this. The board decided that the Friends could decide if they would like to consider any of the promotional materials. The artwork will be completed in November.
    Kerns stated that the property tax for the Saur property will be paid for out of economic development.
    Ridihalgh and Kerns gave updates on the Friends. They will not establish their own 501(c)3 but establish an account through the city. They have elected 9 board members and have written their mission statement. Membership fees have been established. The Friends will be helping at the Appreciation Day and the book sale. They will start their membership drive at the Appreciation Day.
    Kerns left the meeting.
    Building Updates: The cement pad by the meeting room has been re-poured. Macken will contact Paul Manske from Corner Market about options and prices for the cement patio area that was removed to help with drainage. The board favors laying filter fabric, sand, and patio pavers. The flagpole will be straightened by Larson’s.  Interior work will be completed by September 30. Oelwein Glass re-caulked the windows. The FFA re-planted the birch tree. New Virginia Public Library took the microfilm reader and the Genealogical Society bought the microfilm cabinet with the microfilm for $200.00.
    Shane Paige and Cameron Harris submitted bids for computer maintenance. Paige bid was for $65.00 per hour and Harris bid was for $30.00 per hour with a charge of $20.00 an hour for driving time from West Union. Frazer moved to hire Cameron Harris for computer maintenance. Seconded by Ridihalgh.  Approved.
    Ridihalgh moved to purchase a used inventory barcode scanner from Fayette Public Library for $200.00. Seconded by Peik. Approved. The cost of a new scanner would have been $1400.00.
    Discussion was held on joining seven Fayette County libraries to form a union catalog and share the software costs. Oelwein’s contribution would be approximately $90.00. An informational meeting will be held in Clermont on Thursday, September 20 at 6:00 p.m. Frazer moved to establish a union catalog with Fayette County libraries upon the director’s approval. Seconded by Pixler. Approved.
    The contract with Stanley for FY 2007-08 was signed.
    Ruby Campbell resigned on September 6. Nancy Akin is the new children’s librarian. Catherine Harris moved from the page position to assistant librarian. Devon Duffy was hired as a page.
    Wendall Mohr will complete the railroad themed watercolors (36X48 with an image size of 28X38) by September 22. Peik will pick up the artwork for the board’s final approval. Hopefully, Luckeroth will be able to mat and frame the watercolors and the Constitution piece in time for the Appreciation Day.
    Staff members are interested in becoming certified through the State Library. Snitker and Ricchio would like to take Public Library Management 1 & 2 to earn their certification. Biddinger has completed these courses. Subsequently, librarians renew their certification by acquiring 45 hours of continuing education classes every three years. Ridihalgh moved to pay the $35.00 class fee per class per person for Snitker and Ricchio to attend PLM 1 and 2. Seconded by Peik. Approved.
    Counseling and Family Services would like to meet in the study room two mornings per month.  Policy limits use to twelve times per year. Macken will find out more information on what the room will be used for as privacy may need to be considered.
    An abandoned child policy will need to be adopted as some unattended youth have been at the library past closing time. Macken shared a few samples from other libraries. She will also talk to the Chief of Police and surrounding libraries about options and ideas.
    The young adult book club has been well attended by girls and boys. They have a page on the library website where they have links and have posted their own book reviews. They are hosting a carwash and bake sale on October 6. More updates will be made to the young adult collection including a periodicals section.
    Jean Nelson representing the Nelly Golf Tournament fundraiser donated $1877.50 to the library to be used for family oriented books and/or periodicals. The library has ordered current sets on science, planets and space exploration, and natural disasters. Also, a current wildlife set will be purchased. Leo suggested the “Planet Earth” DVD set for consideration.
    A representative from EBSCO is seeking a local business to sponsor the library and purchase nine periodicals.
    Appreciation Day updates: Grandview will donate 200 cookies. Christy Vilsak will be present and speak. The school will deliver the sound system and risers. Peik will contact newspapers, radio stations and TV stations with the press release. Frazer will borrow some plants for the podium from Buds ‘n Blossoms. Fidelity bank will donate $100.00 towards a permanent silk flower arrangement for the vestibule table. Frazer will purchase a vase and Buds ‘n Blossoms will make the arrangement. Ernie Steinman will pick up 50 chairs from Zion church. Fidelity Bank will loan 50 chairs. Frazer will obtain 400 cocktail napkins and Styrofoam and plastic punch cups. Peik will bring his silver coffee set. Staff members will bring garden flowers for the serving table. Two hundred brochures and programs will be printed. Set up will be on Saturday, September 29 at 4:00 p.m.
Meeting adjourned,
Susan Macken   
   

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