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Oelwein Public Library Board Minutes for April 2009

Oelwein Public Library Board Minutes April 8, 2009

The Oelwein Public Library Board of Trustees held its regular board meeting on Wednesday, April 8, 2009 at 6:15 p.m. at the library.
Present: Ridihalgh, Peik, Kerns, Gilson, Leo, and Macken
Absent: Pixler

Tina Bockholt gave a presentation on Home Pages telephone directory. A 5x1 ad would cost $365.00. The board will not place an ad. Macken will let the Friends know of the option.

The Agenda was approved.
The minutes were approved as written.
•    Volunteers for Youth sent a thank you note to the staff for the program held at the library. 
•    A Graduate Student from California sent a thank you for the information the staff sent her for her thesis paper on Canteens along the railroad during WWII.
Friends Report:
•    Book Sale is April 17-19.
•    Friends purchased an office quality paper shredder for the library.
Director’s Report:
•    ABRAXIS asked permission to use the library’s computers until they get their computers set up.
•    Activity/Craft Workshops are being scheduled.
•    Lap-sit for infants and toddlers is being scheduled.
•    Michaels Engineering, sponsored by Alliant Energy, placed several energy data collectors through out the library. The instruments will be retrieved in two weeks, the data will be compiled, and recommendations will be presented to the board.
•    Woodworks by the Lake refinished the children’s table
Ridihalgh moved to accept the March bills. Seconded by Peik. Approved.

The board discussed the placement of the outdoor shed now that the underground wiring has been marked. The shed will be placed along the north east edge of the property with the door facing south. Cement bids were reviewed. Peik made a motion to accept the bid from Bryan Construction for a 10’6”x12’6” pad with approach for $925.00 if the cost is comparable at the new location. Seconded by Gilson. Approved.

A decision on the budget was tabled until clarification is received from the City Council.

Gilson moved to acquire three lockers and a fireproof file cabinet from the Scratch ‘n Dent sale at Rite Price as well as three additional lockers from the Bequest Fund. Seconded by Peik. Approved.

The library Garden Club will plant and maintain the library planters and area around the flag pole. Peik moved to pay for plants and flowers from the Bequest Fund up to $200.00. Seconded by Gilson. Approved. The board suggests perennials around the flag pole and flowers such as marigolds and trailing vines in the planters.

Macken presented a budget amendment of $7,448.00. Gilson moved to accept the budget amendment as written. Seconded by Ridihalgh. Approved.

The Fines and Charges policy was reviewed. Ridihalgh moved to accept the revised policy. Seconded by Gilson.  Approved.

The board discussed updating the library automation system. The current system was implemented in 1993 and has not been updated for many years as it has been replaced by another system. The staff will evaluate different programs and Macken will present a recommendation to the board.

Meeting Adjourned,
Susan Macken

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