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Oelwein Public Library Board Minutes for February 2009

Oelwein Public Library Board Minutes February 12, 2009

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, February 12, 2009 at 6:15 p.m. at the library.

Present: Ridihalgh, Peik, Gilson, Macken
Absent: Leo, Pixler, Kerns

Gilson made a motion to approve the agenda. Seconded by Peik. Approved.
Peik made a motion to approve the minutes as written. Seconded by Gilson. Approved.

Correspondences: Michael Roeder sent a letter of appreciation and a monetary donation for the use of the 1931 Oelwein High School yearbook used as display for his mother’s 96th birthday.

Friend’s report:
•    The Chocolate Extravaganza will be next year to allow time for better planning.
•    The Friend’s will start a new fund drive called “Pennies into Books” with a goal of collecting one million pennies in one year to be used for the children’s library collection.

Director’s report:
•    “Visions of the Universe” traveling exhibit will come to the library July 1 – September 4. The Oelwein library is one of 40 libraries chosen through out the country to host the exhibit. Weekly programs and school field trips are planned including an indoor planetarium, hands-on exhibits on Heritage Days, rocket building, star gazing and telescope viewing, and programs on Mars and astronomers led by a NASA volunteer.
•    Personified will strip all the paint off the steel beams before re-painting.
•    West Plaines engineers established that the loop pump electrical panels were shipped from the manufacturer with the correct fuses. The installation of the wrong fuse size can not be determined since reports on description of work done on the pumps do not mention changing fuses. The bill for fuses from Young’s will be paid.
•    Ralston Creek replaced the blower fan in the fireplace.
•    Dean’s was able to rewire the heat tape so that they can be turned on and off from the electrical panels.
•    Jamison-Schmitz Funeral Home is offering library memorial books for purchase.
•    Alliant electrical bill is high this month because the previous month had been estimated. A representative is conducting an energy evaluation of the heating and cooling system.
•    The board will be presenting to the City Council next week for the budget hearings.
•    Macken attended the Fayette County Library Association Legislative Day which was hosted by the Elgin Public Library.

The January bills were reviewed. Gifts and Memorials will be deposited into the Bequest Fund. Items purchased from these donations will be paid by the Bequest Fund. The Open Access funds have been received and have been used to purchase newspaper subscriptions, books, and postage. Gilson moved to accept the bills. Seconded by Peik. Approved.

Ridihalgh gave a report to the board on establishing a library foundation. Jim Ridihalgh recommended the board assign the initial board members. The newly established foundation board will create the by-laws and apply for the 501(c)(3) status. Peik made a motion for the library to form its own foundation consisting of a seven member board. Seconded by Gilson. Approved. Trustees are to bring a list of names of foundation board member prospects to the next library board meeting.

The State Library has published new Library Trustee handbooks. Four additional copies will be purchased at a cost of $6.00 each to be used by trustees.

The board reviewed the open meetings law test. Results will be sent to NEILSA and Macken will receive a $10.00 discount for the class fee for the open meetings law class to be held March 5 in Waterloo.

The board discussed changes to the circulation policy. Gilson made a motion to accept the revised circulation policy with the additional change that Reserves will be held for 3 days instead of 5 days. Seconded by Peik. Approved.

The board will need to prepare for the director’s annual review .

Gilson made a motion to adjourn. Seconded by Peik. Approved.

Respectfully submitted,
Susan Macken

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