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Oelwein Public Library Board Minutes for January 2009

Oelwein Public Library Board Minutes January 8, 2009

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, January 8, 2009 at 6:15 p.m.  at the library.

Present: Peik, Leo, Pixler, Gilson, and Macken
Absent: Ridihalgh and Kerns

Service Project was added to the agenda.
The minutes were approved as written.

Ron VanVeldhuizen presented information to the board on different options for establishing a foundation. Macken presented information on other libraries that have foundations. The board decided that it will put new funds into a foundation, but still need to decide if the library will establish their own foundation or establish an endowment fund through the Fayette County Community Foundation. Macken will talk with libraries that have a fund through the Community Foundation.

Friends Report:
•    The Friends purchased two book carts, two mice to be used with the laptop computers, and a flannel board for the children’s library.
•    They would like to purchase an outdoor tool shed for library use and prefer to have the shop students build it. Peik will talk with Todd Kastli about shed designs and prices.
•    On February 13, the Friends will host a fundraiser, “Chocolate Extravaganza” at the library. People will pay an admission fee and a wide assortment of chocolate can be sampled and purchased. Peik will ask Barb Roberson if she would play her harp.

Directors Report:
•    In cooperation with the city and OCAD, the library has applied for a grant for an outdoor LED community message board.
•    Macken shared a letter sent from William Angrick, Citizens’ Aide/Ombudsman, reminding library boards to observe the open meetings laws.
•    Macken will attend a class on open meetings law.
•    Amnesty week, where citizens can return overdue materials without being charged a fine, is January 12-18.
•    The children’s table will be finished next month.
•    Activities are being planned to celebrate Lincoln’s birthday.

December bills were reviewed. Macken inquired about the high gas bill since the fireplace is not in working order. The bill is an estimate and will be adjusted next month. The board would like the issue of the wrong size fuses installed in one of the loop pump electrical panels resolved before the bill to Young’s Plumbing and Heating is paid. Peik made a motion to accept all bills except Young’s bill. Seconded by Pixler. Approved.

Dean’s Lightbox  inspected the outdoor outlets that have been tripping when the heat tape is plugged in. He will change two outlets with ones that can handle a higher wattage. They will be able to easily change some wiring so that the heat tapes can be turned on and off from the electrical panels. They confirmed that the fireplace blower has electricity and the outdoor sign has adequate electrical wiring for the outdoor sign, if needed.

Snitker is trying to meet with Jamison-Schmitz funeral home about displaying memorial books for purchase.

Trustee binders containing terms, library history, community scan, minutes, and policies were distributed. Each board member is responsible for keeping their binder updated.

Gilson made a motion to approve the revised Reconsideration of Library Materials policy. Seconded by Peik. Approved.

The President and Vice-president elect would like a nationwide day of service on January 19 for Martin Luther King Jr Day. Leo would like the library to participate. Macken will talk with the library staff about possible ideas.

Meeting Adjourned,
Susan Macken

Oelwein Public Library Work Session Minutes January 22, 2009

The Oelwein Public Library Board of Trustees held a work session on Thursday, January 22, 2009 at 6:15 p.m. at the library.

Present: Leo, Peik, Ridihalgh, Macken
Absent: Pixler, Kerns
Gilson arrives at 7:00 p.m.

Macken reported on the information she found out from Aplington and Waterloo libraries that have endowments through the Northeast Iowa Community Foundation. Macken also reported that, according to Susan Battani of the Office of the Auditor of State, money in the Bequest Fund can not be transferred into a foundation.

Discussion was held on the advantages and disadvantages of the Community Foundation versus establishing a library foundation. Those present favored establishing an Oelwein Public Library Foundation. A vote will take place at the next board meeting.

Linda Ridihalgh will consult with Jim Ridihalgh about the process of setting up 501c(3) status and the process for writing Articles of Incorporation and Bylaws. Macken will inquire if Bequest Funds can be used to pay for the application fee.

The Library Board recommends a Foundation Board consisting of a library board member, the library director, the city attorney, a Friends of the Oelwein Library member, a council person, and two at large persons; perhaps persons experienced in investments and accounting.

Meeting Adjourned,
Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.