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October 2012 Board Minutes

Oelwein Public Library Board Minutes October 9, 2012


The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday, October 9, 2012 at 5:30 p.m. at the library.

Present: Leo, Sherrets, Kerns, Ingersoll, Gilson, Berryman, and Macken

Absent: none


President Gilson called the meeting to order.

Leo made a motion to move “Building Repair Issues” to the beginning of the agenda. Seconded by Kerns. Motion carried.


Before the meeting, Jim Novak toured the building and took pictures of water damage from ice dams and leaking and the peeling paint on the steel beams. He plans on marking all areas of concern on a ceiling plan and will contact Doug Larson about making the repairs. It was noted that the peeling paint on the steel beams is attributed to an incompatibility issue with a reference to “Addendum 1” during the building process. Novak will look up “Addendum 1”. Novak confirmed that the library will not be responsible for repairing the problem areas since these problems originated from building project issues and are not considered maintenance issues. Novak praised the condition and upkeep of the library.


Berryman moved to approve the minutes as written. Seconded by Ingersoll. Motion carried.



  • Mayor Murphy is writing a series of articles for the newspaper on the upcoming vote to extend the local option penny sales tax. One of the many ways some of these funds could be used would be to “provide a funding stream to the Library for acquisition of books, e-books, and other materials.” Macken provided some information on the Library Accreditation process and standards.
  • Upon her recent death, Mary L. Chase has bequeathed her estate to the Oelwein Public Library Foundation.

Friend’s Report:

  • At the annual meeting, the following board members were elected: Jan Pirillo, Steve Kaune, Karen Cannon, and Barb Darland. Officers are Julie Johnson, President; Mary Fick, Vice-president; Barb Arndt, Treasurer; and Mary Jo Weber, Secretary.

Director’s Report:

  • The two oldest receipt printers at the circulation desk malfunctioned and were not repairable. Two “Eco” replacement models were purchased that use 75% less paper and 40% less power consumption. Also, the library joined the National Joint Powers Alliance at no cost in order to receive further discounts and free shipping through CDW-G.
  • Lori Hahn has been hired as an Assistant Librarian.
  • The custodians recommended purchasing some entrance mats to be placed around the circulation desk as this area is starting to show wear and soiling. Macken researched two different rug styles from three different companies. Kerns moved to purchase the “Starburst” rugs from City Laundering out of the Bequest Fund. Seconded by Ingersoll. Motion carried. Macken will choose a dark brown color and verify the grade level of the rug.

Bills were reviewed. Kerns moved to approve the bills. Seconded by Berryman. Motion carried.


The Fayette County Library Services contract, which is an agreement between the Fayette County Board of Supervisors and the Fayette County Libraries to provide library services to rural citizens, needs to be renewed. Fifty percent of the funds are divided equally and 50% is divided by population figures from the most recent census records among the eleven libraries. Leo moved to give the Director the authority to re-sign the contract. Seconded by Berryman. Motion carried.


The budget for FY2013-14 was reviewed and discussed. Berryman moved to approve the presented budget. Seconded by Leo. Motion carried.


The board discussed the “Returned Check Policy.” Leo moved to strike “registered” from “registered letter” to read “a letter”. Seconded by Ingersoll. Motion carried.


The next board meeting will be held on Thursday, November 15 at 5:30 p.m. at the library.


Berryman moved to adjourn the meeting.


Respectfully submitted,

Susan Macken

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