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February 2012 Board Minutes

Oelwein Public Library Board Minutes February 9, 2012

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday February 9, 2012 at 5:30 p.m. at the library.

Present: Gilson, Peik, Leo, Macken
Absent: Kerns, Berryman, Sherrets
President Gilson called the meeting to order.
Leo moved to approve the agenda. Seconded by Peik. Motion carried.
Leo moved to approve the minutes as written. Seconded by Peik. Motion carried.
No correspondences.

Friend’s Report:
•    The next meeting will be held on Monday.
Director’s Report:
•    Evaluations will be conducted in February. The Director’s evaluation was distributed for board members to fill out and return to the Board President at the next meeting.
•    Macken spoke to West Plaines engineers and Young’s Plumbing and Heating about the HVAC system. Consequently, the thermostat has been changed so that the fans are set to run in the “Auto” and “heat” only mode. The thermostat will be changed to “cool” only mode during the warmer seasons.
•    A ceiling leak occurred in the custodial closet. Later in the day, Jim Prouty and a representative from Larson’s came to investigate, but the leak had ceased.
•    Macken has been talking to the State Historical Society, Northern Micrographics, and Advantage Preservation about digitizing the Oelwein Daily Register since Heritage Microfilm has not updated the newspapers since September 2009 nor been responsive to emails or telephone calls. Advantage is the most economical alternative and can digitize the newspapers at a cost of $90 per microfilm roll which holds approximately 1000 pages. They will host the website on their server at no cost. The library can save on microfilming costs ($200 per roll) if the Oelwein Daily Register will loan their microfilm to be digitized by the library. Macken will speak with the newspaper about loaning their microfilm and ask Advantage when their server will be ready to host a site for the library.
•    The library parking lot had not been plowed on Monday, January 23. Patrons and staff struggled through out the morning to navigate the library parking lot. At 11:30, Macken tried to get out of the parking lot to attend a meeting and got stuck a second time. Macken called Stewart who then came over and plowed the lot. In future, the board recommends the director notify the library city council liaison if the lot does not get plowed.
•    Chasing4Life will be conducting disaster preparedness workshops for city employees and the public on February 23. ITC, who owns the high-voltage electric transmission lines across Iowa, is making a positive contribution to the community by covering the cost of the program.

The bills were reviewed. The paper purchased through the Educators Consortium has been delivered and the library will reimburse the school for the library’s portion of the delivery. Peik moved to approve the bills. Seconded by Leo. Motion carried.

The board reviewed the request of a registered sex offender against a minor to have permission to come into the library. After conferring with the Chief of Police, Peik moved that we remain consistent with our policy on sex offenders against minors and decline the request. Seconded by Leo. Motion carried.

The Materials Selection policy was reviewed. Macken included a line that includes the patron’s ability to make purchasing suggestions through their online accounts. Leo moved to accept the policy as revised. Seconded by Peik. Motion carried.

Due to scheduling conflicts, the next meeting will be Tuesday, March 6 at 5:30 p.m.

Meeting adjourned,
Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.