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March 2012 Board Minutes

Oelwein Public Library Board Minutes March 6, 2012

The Oelwein Public Library board of Trustees held its regular board meeting on Tuesday, March 6, 2012 at 5:30 p.m. at the library.

Present: Berryman, Peik, Gilson, Sherrets, Leo, and Macken
Absent: Kerns
President Gilson called the meeting to order.
Berryman moved to approve the agenda. Seconded by Leo. Motion carried.
Leo moved to approve the minutes as written. Seconded by Peik. Motion carried.
No correspondences.

Friend’s Report:
•    Considering purchasing a carpet spot cleaning machine.
•    May pay for the yearly cost to digitize the Oelwein Daily Register
Director’s Report:
•    Staff evaluations completed.
•    Marked decrease in this months utility bill.
•    Will be purchasing 11 used DVD storage cabinets and storage sleeves from Oskaloosa Public Library for $200. New units would have cost $1200.
•    Macken has accepted the position as Assistant Governor for Rotary District 5970 Area 10.
•    Connie Kerns and Jake Blitsch have begun work on the stained glass windows. The work should be done by May.
•    Notification was received from Library Services on the new pricing for the NEIBORS downloadable audiobooks and ebooks. All participating libraries will pay a base rate of $300 plus $.09 per capita. Oelwein Library will pay around $875. In the past, we have paid $420. A new letter of agreement will be issued.
•    Edith Biddinger submitted her letter for retirement. She will be retiring on July 2 after 29 years of service. The board will plan on hosting an open house in her honor.
Bills were reviewed. Peik moved to accept the bills. Seconded by Berryman. Motion carried.

A quote was received from Advantage Company for digitizing the Oelwein Daily Register. The Register gave the library permission to borrow their microfilm to be digitized. Advantage will digitize the newspaper from October 2009-June 2011, add odd pages for 2006-2007, convert the older newspaper years from the hard drive, and create a searchable hard drive and Website for $1940. Leo moved to accept this quote and fund this project using the Bequest Fund. Seconded by Peik. Motion carried.

Macken informed the board that Biblionix is working on Apps that patrons will be able to use to access the library catalog, place reserves, renew books, etc. using a digital device.

Patrons have been inquiring if the library accepts payments using credit or debit cards. The Wellness Center is able to accept credit card payments with an account set up through Fidelity Bank. Fidelity Bank informed Macken that an application will need to be filled out. Fees include a $10 per month flat fee plus at least .12% per transaction. The terminal to swipe the cards cost $400, but a used terminal that had been used for one year would be available for $150. Also, through Biblionix, patrons could pay for fines or fees online through their library account using PayPal. Biblionix sets a minimum amount of $5.00 before the option would appear on the patron’s account. Fees would be $.30 per transaction plus 2.2% or 5% plus $.05 for amounts less than $10. Berryman made a motion to active the PayPal option and pursue the credit card option through Fidelity Bank opting for the used terminal. Seconded by Peik. Motion carried. The board will review how well the system is working after one year.

Leo moved to approve the Request for Reconsideration of Library Materials policy as reviewed. Seconded by Berryman. Motion carried.

The next meeting will be Thursday, April 12 at 5:30 p.m.

Respectfully submitted,
Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.