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September 2012 Board Minutes

Oelwein Public Library Board Minutes September 13, 2012


The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, September 13, 2012 at 5:30 p.m. at the library.

Present: Kerns, Berryman, Leo, Ingersoll, Gilson, and Macken

Absent: Sherrets


President Gilson called the meeting to order.

Leo moved to approve the agenda. Seconded by Berryman. Motion carried.

Kerns moved to approve the minutes as written. Seconded by Leo. Motion carried.


Correspondences: Dennis Pixler thanked all involved for the stained glass panel received from the Library Board.


Friend’s Report:

  • Annual meeting will be Tuesday, September 18 at 7:00 p.m. Edith Biddinger will give a presentation on her travels to Romania and Wayne Saur will give a brief talk about the Library Foundation.
  • Members will assign one day a month to clean and repair CD’s and DVD’s brought in by the public or surrounding libraries. Cost will be $1.00 per disc with proceeds first going towards cleaner supplies and a replacement machine.
  • The book sale will be in October. Pamida donated their leftover books that were for sale at their store which will be changing over to a Shopko store.

Director’s Report:

  • The Annual Report has been completed and submitted to the State Library. A one page summary was given to the City Council and posted on the Library bulletin board, website, and newsletter.
  • The Council approved using the Oakdale Cemetery for the Cemetery Walk.
  • Bob Haur from the ISU Extension will teach a class on gourd etching on October 18.
  • Stanley belatedly signed a library contract with Buchanan County libraries.
  • Macken and Harris will be attending the Iowa Library Association Conference held in Dubuque October 11-12.
  • The library received the “Spiffy” award thanks to the efforts of Jack Freeman who takes care of the flowers and plants.
  • Amanda Taylor resigned from her position as Assistant Librarian on August 31. Since she did not give 2 weeks notice, she did not resign in good standing with the City of Oelwein. Also, she did not complete the Public Library Management class so she will reimburse the library the $35 course fee.


Bills were reviewed. Kerns moved to approve the bills. Seconded by Ingersoll. Motion carried.


Macken left a message with Doug Larson as to when to expect the drywall repairs from the water damage and the repainting of the outside steel beams. She did not receive an answer and Landon Berg is no longer working for Novak Design. President Gilson will send a letter to Jim Novak stating that these repairs will be expected to be completed within 60 days as Jim Novak had promised to complete these repairs in a timely manner.


Macken ran a fine report and learned that the most frequently occurring fine amount is $.30. Therefore, it would not be feasible to activate the payments by Paypal on the library website. Leo moved not to activate the Paypal account. Seconded by Berryman. Motion carried.


While on a service call at the library, Premier Technology recommended updating the staff computers this year and updating the remaining patron computers next year since 12 patron computers had been recently updated. They recommended soliciting bids in November as prices generally are lower at that time of year.


The Fines and Charges policy was reviewed.  The term “full cost” was replaced with “retail price”. Kerns moved to approve the policy as updated. Seconded by Ingersoll. Motion carried.


The next board meeting will be held on Tuesday, October 9 at 5:30 p.m. instead of the usual Thursday as Macken will be attending the ILA conference.


Kerns moved to adjourn the meeting.


Respectfully submitted,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.