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October 2013 Board Minutes

Oelwein Public Library Board Minutes October 10, 2013

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, October 10, 2013 at 5:30 p.m. at the library.

Present: Kerns, Gilson, Berryman, Ingersoll, Leo, Sherrets, and Macken. Also Mayor Murphy and City Administrator Letzring.

Absent: None

Berryman moved to approve the agenda and the minutes. Seconded by Ingersoll. Motion carried.

Paul Manske from Corner Market presented his plan and cost estimates for improvements to the Saur Lot. Plans included Belgian Pavers walkway and using the limestone from the old railroad building for benches and accent pieces. Trees, shrubs, and lilies would surround the area and another burm would be added. He would be able to start the project within a couple weeks and would have Dieter Erdelt assist him. The project could be completed this fall at a cost of $29,800. He recommended covering the area with good soil as the current soil is in very poor condition.

Murphy and Letzring left the meeting.

After further discussion, the board requested Manske:

  • Submit a formal cost estimate
  • Estimate a walkway running to the North to connect with the walkway joining the two parking lots
  • Estimate a trickling limestone fountain with underground pump
  • Estimate LED lighting in the seating areas

Manske will have these additional estimates to the library director by Tuesday, October 15. The board will hold a special meeting on Tuesday, October 15 at 5:30 p.m. to review all plans and estimates submitted and make a recommendation to the council.

 Michael Jefferson did not appear to speak to the board. The board would like the director to give a copy of the Conduct in the Library policy to Jefferson and to document that he received the policy. At the next board meeting this policy will be reviewed and revised to clarify expulsion time periods up to permanent suspension.

Sherrets left the meeting.

 The board reviewed information on Open Meetings.

 Friend's Report:

  • New officers are Mary Fick, president; Steve Kaune, vice-president; Barb Darland, secretary; Barb Arndt, treasurer; and new board members are Nancy Lane and Edith Biddinger.
  • Book sale and bake sale are October 17-19.

Director's Report:

  • The Annual Library Survey submitted to the State Library was reviewed. Copies were also submitted to the city council.
  • Approximately 150 people attended the Cemetery Walk. Donations amounted to $520 to be used to purchase audio books for children.
  • The updated City Personnel Manual was distributed.
  • A NOOK ereader was donated to the library to be used in the circulating collection.
  • Macken has applied for the State Library Technology grant in the amount of $1500 for a color printer for patron and staff use.
  • One of the catalog computers ceased functioning and has been temporarily replaced with one of the old XP computers. This computer is in the group scheduled to be replaced this fiscal year.
  • Macken and Ricchio will be attending the ILA conference in Coralville October 16-18.
  • The batteries were replaced in the fire alarm system.
  • Novak sent an email to Larson about the ongoing warranty issue of fixing the leaks above the main entry door and the large window in the children's area.

Bills were reviewed. Berryman moved to approve the bills. Seconded by Kerns. Motion carried.

 Discussion was held on the maintenance of the Saur Lot. Macken will ask if Schmitz would be interested in maintaining the plantings not done by volunteers. The board would prefer maintenance cost be paid directly by the city instead of through the library account and then amended.

 The State Law Library said that the Oelwein Daily Register can limit accessing back issues of the newspaper online, but they cannot limit accessing the digitized archives from within the library. The Register agreed to pay for the cost of microfilming the newspaper and the library will pay for the cost of digitizing the newspaper.

 Leo moved to accept the Assistant Librarian and Youth Services job description. Seconded by Ingersoll.

 Berryman moved to adjourn the meeting.

 Next meeting is TUESDAY, November 12 at 5:30.

 Respectfully submitted,

Susan Macken


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