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November 2013 Board Minutes

Oelwein Public Library Board Minutes November 12, 2013

The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday, November 12, 2013 at 5:30 p.m. at the library.

Present: Kerns, Ingersoll, Berryman, Gilson, Leo, and Macken

Absent: Sherrets

President Gilson called the meeting to order.

Leo moved to accept the agenda and the minutes. Seconded by Berryman. Motion carried.

No correspondences.

The board reviewed information on "Access to Information" and "Internet Use."


Friend's Report:

  • The Friend's would like to replace the sink in the meeting room with a larger single bowl stainless steel sink with a faucet and sprayer. The cupboard is not wide enough to allow a double bowl sink. Berryman made a motion to allow the changes as long as they are consistent with the original design theme. Seconded by Leo. Motion carried.
  • The book and bake sale brought in $1,999.
  • Friend's installed additional shelving in the meeting room closet.

Director's Report:

  • A book shelf was moved in the meeting room closet and revealed damage to the floor or foundation. The corner flooring is heaved up approximately 1/2" and cold air is seeping in through the cracks. Macken will notify Novak.
  • The library has signed a rotating Playaway lease agreement. These devices are similar to a pre-loaded book on a self contained, small player. Patrons do not need any personal device to listen to the book. Extra ear buds have been purchase to sell to patrons who do not have their own ear buds. Every 3 months, new books will be sent to trade out the older books.
  • The director inquired if the Lost and Damaged Material policy should include a statement about limiting what a patron could check out based upon if there are several incidents of material returned unreasonably soiled or damaged. The board prefers to leave the policy as is and that the patron is responsible for paying for the damaged material.
  • Bids are being received for replacing 4 computers and 1 laptop. This should finish the current three year replacement cycle.

Bills were reviewed. Kerns moved to accept the bills. Seconded by Leo. Motion carried.


Jared Stewart and Mr. and Mrs. Paul Manske joined the meeting to hear the Library Board's plans for an outdoor reading area. Guidelines include:

  • Located on library property north of the large stone
  • A low-maintenance, re-circulating, trickling water feature will be incorporated with the large stone
  • A rounded or elliptical paver section large enough to accommodate a gathering place for approximately 25 youths; some benches
  • An adjacent reading area with pavers utilizing a pergola to afford some shade and seating that includes backs
  • Incorporate limestone blocks from old railroad buildings from city, if available
  • LED lighting safe from vandalism
  • Low growth, low maintenance plantings with a preference for native plants; no daylilies
  • Maximum project budget of $25,000 from the Bequest Fund

The library will be responsible for installing electricity to the area. Kerns will confirm property lines and inquire if limestone blocks are available. Stewart and Manske will present their designs at the next library board meeting. Stewart and Manske's left the meeting. Ingersoll will inquire if Creative Concrete could obtain or design specialty "book benches." Other possibilities include some public art.


Jane Elliott will be unable to speak in February in conjunction with the Civil Rights programming but could present in April. An alternate speaker would require a $1000 fee. The board prefers to have Elliott speak when she is available.


The board reviewed the proposed budget for FY 2014-15. Since the library has had in inordinate amount lighting ballast needing replacing, the city administrator suggested asking electricians about different lighting options. Alliant Energy may be able to provide some rebates for retrofitting fixtures. Salaries were discussed. The library board requests the city to conduct a Pay Equity study which would assign librarians to a city classification based on comparable job duties. If this were achieved, there could be no more cause for dissension among city departments since librarians would be assigned to a set classification and would receive the same percentage raise as other city employees in that classification. Macken will inquire if the union settled on a multi-year contract.

Berryman moved to accept the proposed budget. Seconded by Kerns. Motion carried.


The revised Conduct Policy was discussed. Berryman moved to accept the revised policy. Seconded by Ingersoll. Motion carried.


The next meeting will be Thursday, December 12, 2013 at 5:30p.m.


Respectfully submitted,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.