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March 2013 Board Minutes

Oelwein Public Library Board Minutes March 21, 2013

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, March 21, 2013 at 5:30 p.m. at the library.

Present: Gilson, Berryman, Leo, Sherrets, and Macken

Absent: Kerns, Ingersoll

President Gilson called the meeting to order.

Berryman moved to approve the agenda and the minutes as written. Seconded by Leo. Motion carried.

Trustee Training: The board read the sections on the Community Foundation and Library Foundations.

There were no correspondences.


Friend's Report:

  • The Friend's purchased a Brochure Spinner and a table for the DVD storage containers
  • The disc cleaner was updated and repaired

Director's Report:

  • Agati fixed all 57 of the adult wooden "Charles" chairs by re-gluing and adding additional screws.
  • Trevor Rau will no longer be able to work as a Library Page as school activities conflict with his schedule. Aaron Canny has been hired as a new Page.
  • The Nook eReader has been loaded with best-sellers and has circulated twice during the first week offered for check-out.
  • The school has received a grant to offer after-school and summer programs to students. Barb Schmitz, school guidance counselor, would like to have the students visit the library once a week. Kristi Archer will be working on programs that coordinate with this year's Summer Reading Program themes.
  • ITC donated $425 to the library to be used towards special programs. They will be sponsoring the "Incredible Bats" program for the Summer Reading Program.
  • Macken presented the possibility of purchasing an AED machine with a CPR "coaching/feedback" pad. The board felt that the location of the library is such that the police or emergency crews, who are trained to handle these emergencies, would be able to respond in a timely manner. Therefore, the library would not need to purchase an AED.
  • The library received a grant of $1530 from the Community Foundation of Fayette County for replacing some of the children's computers. Macken will be attending the award ceremony at the Maynard Fire Station on Friday, April 12 at 1:30.
  • Twenty-five names have been submitted to Unique Management this week; one payment was received within two days.


Bills were reviewed. Leo moved to accept the bills. Seconded by Berryman. Motion carried.


The library budget will be finalized after the negotiations with the unions are complete. If union negotiations result with less than a 3% salary increase, the library budget will be reduced accordingly.

In looking over the Library Budget Receipts in the City Budget, the board would like Macken to ask why the projected amount for 2013-14 is $12,000 which is a substantial increase from the previous projected amount.

Sherrets left the meeting.


The city clerk, Barb Rigdon, and Macken found that the discrepancy between the Library Pledge Loan ($14,927) and the unpaid library pledges ($7,285) is due to the additional interest of $8,149 on the $700,000 loan taken out in 2006 (total interest was $71,171; in 2006, the projected estimate for pledges was $763,022). This leaves a difference of $507 which Rigdon and Macken felt was close enough to identify the discrepancy. At the February 25, 2013 city council meeting, Rex Ericson made a motion to reconcile the discrepancy difference and then use Economic Development Funds to pay off the existing pledge loan shortage. The motion passed.


The last Sunday of the season that the library would be open on Sundays is Easter Sunday. Leo moved to close the library on Easter Sunday. Seconded by Berryman. Motion carried.


Macken received a quote from Premier Technology for a SonicWall router for $845. The library should consider purchasing this router in the future which would work with our network more efficiently (fewer re-starts and faster) than our current home-use router. Additional software would be needed if the board chose to filter the computers. "Opendns" is a free home-use filtering software. SonicWall has a filtering software at an approximate annual cost of $100. Much discussion followed on whether to install filtering software  or not. Discussion included current policy/consequences, risk of exposure to children, effectiveness of blocking software, collection development, censorship and content discrimination,  patron rights determined by the First Amendment, and the Statement on Library Use of Filtering Software of the American Library Association Intellectual Freedom Committee. Berryman moved to purchase the filtering software that goes with the SonicWall router. Seconded by Leo. Motion carried.


Leo made a motion to remove the phrase "The library will not impose blocking or filtering software to limit access to Internet sites" from the Public Access Internet Policy. Seconded by Leo. Motion carried. Adult patrons who request to view blocked sites can use a laptop computer in the study room out of view of children.


Monitor Productions has offered to install monitors and develop monthly ads and events at no cost to the library but would be paid for by local businesses who would also have an ad displayed on the monitor. This could be in cooperation with the Wellness Center who would share ad/event space with the library thereby including a wider audience for both entities. Berryman made a motion not to use this service. Seconded by Leo. Motion carried. The board would prefer to have the same thing done at a local level but not ask the businesses to subsidize the project.


Elizabeth Schmitz, Assistant Manager at the Davenport Hy-Vee and former Oelwein resident, asked permission to borrow the "Lion King animal heads", made by the school music department and donated to the library, for an in-store promotion. As the heads are on permanent display at the top of the atrium in a hard-to-reach location and are made out of a fragile medium that would not transport well, Leo moved not to loan the heads. Seconded by Berryman. Motion carried.


The board reviewed the Faxing Service policy. The first line of the policy dealing with inter-library loan requests will be removed since these requests are now handled online. Also, the library has had a request to fax a document to an international location. Leo moved to include international faxing service at a rate of $4.00 for the first page and $2.00 for each additional page. Seconded by Berryman. Motion carried.


The next board meeting will be held on Thursday, April 11 at 5:30 p.m. Berryman made a motion to adjourn the meeting.

Respectfully submitted,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.