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May 2013 Board Minutes

Oelwein Public Library Board Minutes May 9, 2013

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, May 9, 2013 at 5:30 p.m. at the library.

Present: Berryman, Leo, Kerns, Sherrets, Ingersoll, and Macken

Absent: Gilson


Vice-president Kerns called the meeting to order.

Berryman moved to accept the agenda. Seconded by Leo. Motion carried.

Leo moved to accept the minutes as written. Seconded by Berryman. Motion carried.

Trustee Training- The board read the sections on Budget Management and Amending the Certified Budget. Discussion was held.



  • The school Safety Fair Committee was glad the children's librarian promoted the Summer Reading Program at their event.
  • The Community Cupboard related that children were excited to pick out a book to keep. The children's books were donated after the book sale.
  • The Oelwein Celebrations committee has requested we promote the Youth Fishing Tourney on the message board. As it is a city sponsored event, the request meets the policy criteria.

Friend's Report:

  • In honor of National Library Week, the Friends gave the librarians gift certificates for Dairy Queen.

Director's Report:

  • The Oelwein Public Library Foundation has purchase a one year subscription to
  • All of the carpets in the library are being cleaned.
  • The board discussed the maintenance of the Saur Lot. Macken will ask Schmitz to estimate the costs for mowing, snow removal, fertilizing, and spraying for weeds. Money will be budgeted for care of the Saur Lot.
  • Five Fayette County Library Association members and Susie Ricchio will be attending the American Library Association Conference June 28-30 in Chicago. FCLA will cover the cost for the van rental and gas. Demco has provided guest Exhibit Hall passes. Macken and Ricchio will pay for their hotel room.
  • The Fayette County Libraries received their notification for the county appropriation for 2013-14. Overall, the allocation increased by $5,000. The association requested that the funds distribution returned to the contract formula (50% distributed evenly, 50% distributed by population). Therefore, Oelwein's share increased from $21,996.75 to $25,163.00.
  • Macken has applied for a Civil Rights grant which includes 4 DVD's and $1,200 for programs. Speaker topics include the Underground Railroad and John Brown's visit to Grinnell, Iowa, the Ku Klux Klan in Iowa, Jane Elliott on her "Blue Eyes/Brown Eyes Exercise, and the Wartburg Castle Singers performing music from the Civil Rights Movement. Those receiving the grant will be notified in June.
  • RAMS Success Center would like to partner with the library to offer programs. Macken suggested classes on Windows 8, Advanced Excel, Prezi, Google products, and Social Media. RAMS suggested an Excel class, but they charge $129 per person for courses. Library policy states that patrons will not be charged for classes except for course materials. Other possibilities are being considered.
  • This summer, the library will be partnering with the Turkey River Recreational Corridor as a place for people to pick up their "Turkey River Safari" packets. Families can discover 20 different parks and destination places within Fayette and Clayton counties.
  • The "Dig Into Reading" children's Summer Reading Program will be from June 3-July 26 with weekly special events planned. Young Adults and Adults can participate in a reading program.
  • The shingles on the south ridge of the library roof are blowing off. Macken notified Novak who requested Larson's to inspect. Dan Woods is scheduled to inspect the roof on Friday.
  • Five computers were installed in the children's area. These computers were paid for by a NE Iowa Community Foundation grant, the Cemetery Walk, Raygun Books, and the Oelwein Public Library Foundation. One computer is set in "Kiosk Mode" for PBS Kids Games.


Bills were reviewed. Berryman moved to accept the bills. Seconded by Ingersoll. Motion carried. Macken reported that the money donated from the sale of the Church William's books is now all spent. That fund was used to purchase library books and magazine subscriptions. Macken will send a thank you and a report to the NE Iowa Charitable Foundation.


In the absence of President Gilson, Vice-president Kerns re-signed the adjusted budget amendment. Line item numbers and broader headings were changed as suggested by the City Clerk so the same line items could be re-used in future budgets


Macken and Harris had a phone conference with Unique Management on using reports and a review of the trial period. The company has excellent support and report features. No patrons that have been contacted by UMS have complained. In the first two months, the library has recovered $300 in materials and $110 in fines. UMS guarantees to bring in two times their fee in cash and material value each month otherwise UMS will reconcile and carry forward any amount due in fees exceeding 50%. Leo moved to continue service with UMS. Seconded by Berryman. Motion carried.


The State Library has set up a buying group with Freegal to offer downloadable music to patrons. The more libraries that sign up for the service, the more the subscription cost will be reduced. Pre-discount, the cost for Oelwein would be $2600 annually. All library card holders  would be allowed 3 downloads of music per week which they can keep. Kerns made a motion not to pursue a Freegal account at this time. Seconded by Berryman. Motion carried.


Zinio offers a platform for patron to download magazines to their electronic devices. The annual platform fee is $1500 plus the cost of the electronic magazine subscription which ranges from $30 to $380 each. Berryman moved not to subscribe to the Zinio service. Seconded by Ingersoll. Motion carried. Macken related that patrons can electronically access magazine and journal articles through our EBSCOHost database. The library will include quick links to some of these popular magazines on the library website.


Macken noted that the lendable pre-loaded NOOK eReader has been check-out continuously. The Board would like a report on the usage and may purchase another device for patron use.


The Board reviewed the Safe Patron  Policy. Leo moved to accept the policy as reviewed. Seconded by Berryman. Motion carried.


Kerns will contact Jim Stinger about the plans he had drawn up for improvements on the Saur Lot. Kerns will get and estimate on the cost of the improvements and will re-locate the options for an informational kiosk.


Berryman moved to adjourn the meeting.


The next board meeting will be Thursday, June 13 at 5:30 p.m.

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