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January 2013 Board Minutes

Oelwein Public Library Board Minutes January 10, 2013

The Oelwein Public Library board of Trustees held its regular board meeting on Thursday, January 10, 2013 at 5:00 p.m. at the library.

Present: Ingersoll, Leo, Kerns, Gilson, Macken. Berryman arrived later in the meeting.

Absent: Sherrets


President Gilson called the meeting to order.

Leo moved to approve the agenda. Seconded by Kerns. Motion carried.

Leo moved to approve the minutes as written. Seconded by Kerns. Motion carried.

Trustee Training: The board read the sections on "Funding Disparities" and "Special Library Levy" in the Trustee Manual. There was some discussion on the Library Levy.



  • Dennis and Julie Kingdon gave a $5000 donation to the Oelwein Library Foundation to be used towards computers and books. Dennis had stated that he was always impressed by the amount of traffic at the library as well as the programs offered.
  • Nancy Akin sent a note of appreciation for the "delightful winter afternoon program from the Attic Belles."

Friend's Report: Their next meeting will be January 14.

Director's Report:

  • A contractor from Larson's finished the interior drywall repairs and painting. He will return in the spring to complete the exterior work on the steel beams and back entranceway. The Director notified Novak of this update.
  • Premier Technology installed the new staff and circulation computers purchased from Bytespeed.
  • Unique Management Services are making preparations to start their collection techniques for the library with a start date of February 1. Macken and Harris were informed of details via conference call. Accounts must have a balance of $25.00 or greater. Notices will begin by 60 days past due. Juveniles under the age of 18 cannot be reported to the credit reporting agencies. UMS guarantees to recover at least two times the amount of placement fees. Monthly progress reports on individuals and updated addresses are submitted. The submission rate is $8.95 each which will be billed to that individual's account. The library has the option of submitting accounts that are up to three years past due on a one time basis.
  • Macken was elected to the Iowa Library Association Foundation Board as a "member at large" for a three year term. Meetings are held in Des Moines four times a year.
  • The Fayette County Library Association will be meeting with the Supervisors about county funding for rural citizens on January 14. Oelwein Library will be hosting the annual Legislative Day on Saturday, January 26 at 9:00 a.m. Oelwein officials are encouraged to attend.
  • Krystle Kent left her position as a Library Page for another position. The library hired Trevor Rau to assume this position.
  • The Civil War 150 programs have been well attended with 85 listening to the Grand Opening speaker and 80 attending the Attic Belles Tea. The sixth grade classes have come to the library to view the exhibit and have a lesson on the Civil War.


Berryman arrives.

Bills were discussed. Library books and CD's were purchased from the Church Williams book sale account. Computers were purchased from the budgeted computer line item, Enrich Iowa funds, and $1231.20 from the Friends of the Library.  Kerns moved to approve the bills. Seconded by Ingersoll. Motion carried.


The Interlibrary Loan policy was reviewed. As of July, the State Library increased the amount a library may charge customers to help offset the cost of postage to $3.00. As of now, the library will continue to charge patrons $2.00 for this service. Macken will present a report on how many inter-library loans are requested and how much posted money has been collected. Berryman moved to accept the policy as revised. Seconded by Ingersoll. Motion carried.


The next library meeting will be February 14 at 5:15.


Berryman moved to adjourn the meeting.


Respectfully submitted,

Susan Macken







This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.