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November 2015 Board Minutes

Oelwein Public Library Board Minutes November 17, 2015

The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday, November 17, 2015 at 5:30 p.m. at the library.

Present: Mars, Berryman, Kerns, Gilson, and Macken

Absent: Ingersoll

President Kerns called the meeting to order.

Berryman made a motion to accept the agenda. Seconded by Mars. Motion carried.

Berryman made a motion to accept the minutes. Seconded by Gilson. Motion carried.

No Correspondences

 

The Board reviewed "Boards and Governances, Part 3" for Trustee training. Berryman made a motion to have a Disaster Preparedness Policy developed. Seconded by Mars. Motion carried. The director will look at sample policies after budget planning is completed.

 

Friend's Report:

  • Instead of a Chocolate Festival, the Friends are planning a "Taste of the World" event to be held on Saturday, February 20 from 4-6.

Director's Report:

  • The Annual Survey was completed. The board reviewed a summary of the report.
  • New opportunities at the library include Coloring sessions for adults, American Girl doll for check out, and a Seed Exchange Library with plans for a raised bed garden.
  • A cell phone charging station was purchased for patron use.

 

Bills were reviewed. Gilson made a motion to approve the bills. Seconded by Berryman. Motion carried.

 

A report was received from Larson Construction about repairing the brick and caulking. The board would like to invite Larry Larsen, retired employee for Seedorf Masonry, for advice on how to proceed with the repairs.

 

The roof project is complete. There was no damage to the plywood sheathing. Miller Construction pointed out problems in the attic space including variable depths of the insulation, insulation blown into the ventilation baffles, and duct work not properly insulated. Berryman made a motion to have Miller's submit an itemized list of what needs to be done and the cost of repairs.

 

In the Reading Garden, two lights and the pump well cover were damaged. Berryman made a motion to accept Stewartscape estimate to replace the lights and install rock guards at cost with donated labor. Seconded by Gilson. Motion carried. Macken will inquire if more lights should be added for security. Also, three parking lot light bulbs need to be replaced. Macken will call Alliant to change the bulbs.

 

Discussion was held on the Budget Proposal for 2016-17. Gilson made a motion to increase the salaries by 2.45% which is the same as the union increase. Seconded by Mars. Motion carried.

Berryman made a motion to add a Building Brick Repair line for $35,000. Seconded by Mars. Motion carried. The board would like input from Larry Larsen on a recommended brick maintenance schedule and allowance after repairs are finished. Macken will ask Don Pasker for a break down on each part that would need to be repaired such as caulking, brick replacement, and pier repair.

 

Gilson made a motion to accept the request for Bequest Fund for 2016-17. Seconded by Berryman. Motion carried.

 

The Board worked on the Five Year Plan. The City Strategy for 2013 was reviewed as well as the Library Scan. A list was made of the libraries strengths, weaknesses, opportunities, and threats. At the next meeting, the board will work on the Mission Statement and Service Responses.

 

The Board reviewed the Gift and Donation Policy. Gilson made a motion to accept the policy as reviewed. Seconded by Berryman. Motion carried.

 

Mars made a motion to adjourn the meeting.

 

Next meeting will be Thursday, December 17 at 5:30.

 

Respectfully submitted,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.