Personal tools

Personal tools

May 2015 Board Minutes

Oelwein Public Library Board Minutes May 14, 2015

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, May 14, 2015 at 5:30 p.m. at the library.

Present: Gilson, Leo, Ingersoll, Kerns, and Macken

Absent: Berryman, Malget

President Kerns called the meeting to order.

Leo made a motion to approve the agenda. Seconded by Gilson. Motion carried.

Gilson made a motion to approve the minutes as written. Seconded by Leo. Motion carried.

No correspondences.

Trustee Training on the State Library of Iowa was reviewed.


Friend's Report:

  • Membership is at 140.
  • Flowers were purchased for the planters by the road and by the library. Potting soil was purchased to re-pot some of the indoor plants. A contributor to this project was Modern Woodmen of America.
  • Friend's will allocate up to $700 this season to be used towards the monthly landscaping maintenance.
  • The Book Page book review magazine subscription (50 copies for patrons to take) was renewed.
  • The book sale brought in $1,266 and the bake sale $643. Fifty-four boxes of left-over books were shipped to Better World Books to be placed on the online marketplace. BWB covers shipping cost and the library receives a percentage from the sales.
  • The Friends gave $3000 to the library to be placed in the "Friends Bequest Account" to be used for library programs and enhancements.
  • The Governors Award for Volunteers will be awarded to the Friends at the Gallagher Bluedorn on June 11 at 1:00. The Friends Board and the Director will attend the ceremony.

Director's Report:

  • The 1st annual art show was well received. Forty-two pieces of art were submitted with the experience level of the artists ranging from youth divisions up to professionals.
  • Summer Reading program will be from June 2-July 16. The library is collaborating with the Husky Adventures Camp for June programming. "A Super Reader Lives Here" signs can be earned by participants.
  • School classes will be visiting through May 19 to hear about the upcoming Summer Reading Program and to learn about being good library citizens.
  • There was a leak on the north window. Oelwein Glass re-caulked.
  • The credit card reader had software issues. A new reader was purchased that also accepts cards with "chips". The ability for a reader to accept this technology will be required by this fall.
  • A hundred dollar bill had been accepted for a payment. Later in the week, the reserve cash drawer did not balance showing a loss of $90. No explanation was proven. Consequently, the library will no longer accept bills larger than $20 and the extra cash drawer will be capped at $30 and odd change. Money exceeding this amount will be given to the director for deposit.
  • The custodians will be finishing the cleaning of all of the carpeting.
  • The library and Wellness Center discussed the possibility of advertising each other's events on TV monitors in each of their respective buildings. The library planned on purchasing a gently used TV from the Wellness Center, but the TV stand screws were missing. The library board decided not to purchase a new TV or pursue this idea at this time.
  • Melissa Hamilton, library page, has accepted a full-time position and is resigning June 2.


Bills were reviewed. A comparison of the Alliant Energy bill shows that the electric use is down about 20% per day compared to last year.

The Board would like the director to make a spreadsheet comparing cost of consumables between Rite Price and Quill. Their preference is to buy through Rite Price if the cost difference is within a percentage yet to be determined. Using Quill Cash earned from recycling ink cartridges is acceptable.


The Director's and Staffs' evaluations have been completed. The Board reviewed the evaluations.


Library Staff will participate in the Oelwein Celebrations parade on June 6. Ingersoll made a motion for the library to be closed during the parade, but to be open from 12:00-4:00. Seconded by Leo. Motion carried.


One of the bushes in the parking lot plantings needs to be replaced. Leo made a motion to have StewartScapes replace the bush. Seconded by Gilson. Motion carried.


The director has received reports of people drinking from the water feature in the reading garden. A concerned patron suggested a "not a drinking fountain" sign. The board decided that no sign would be needed.


The Iowa Public Library Statistics for 2013-14 were distributed and reviewed. In general, the statistics for Oelwein show an increase in collection size, circulation, and program attendance. Computer usage has decreased which may be attributed to students receiving laptops and tablets through school for use at school and at home.


The director submitted a budget amendment of $14,161.45.


The board discussed possible library trustee replacements for Leo whose term will end in June.


The "Conduct in the Library" policy was reviewed. Gilson made a motion to remove the section on cell phone use in the library. Seconded by Ingersoll. Motion carried. Any conversation that disturbs other library patrons would be addressed under the general conduct policy. The board would like to keep posted the signs for cell phone ringers to be placed on "vibrate."


The director will have a vacation day on May 15.


Meeting adjourned. The next meeting will be Tuesday, June 9 at 5:30.


Respectfully submitted,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.