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December 2016 Board Minutes

Oelwein Public Library Board Minutes December 13, 2016

The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday, December 13, 2016 at 5:30 p.m. at the library.

Present: Kerns, Gilson, Mars, and Berryman. Also, Christensen, Macken and Mulfinger.

Absent: Ingersoll

President Berryman called the meeting to order.

Gilson made a motion to approve the agenda and the minutes. Seconded by Mars. Motion carried.

No correspondences.


Trustee Training: The board reviewed the Direct State Aid requirements.


Director’s Report:

  • The Dairy Queen re-issued check has not been removed from the expense report. City hall is working through this on their new software program.
  • Macken applied for a Community Foundation grant for an optional way to check out library materials using IDConnect software which reads a fingerprint instead of a library card for patron identification. During a trial period, Staff had some issues with the fingerprint scanner reading some of the participant’s fingers. Macken thought it might be best not to pursue this option at this time. Upon further discussion with the board, the board would like to continue the trial period because the software has been used successfully in other local institutions and it will help resolve the issue of patron frustration when they forget their library card.
  • Open Access funds were received in the amount of $3,268.32. The library receives $.34 for each patron checkout who live in another community and $1.50 for each interlibrary loan transaction.
  • The gutter project did not get done before the end of the year. Andrew from Cedar Valley Seamless will come to the January 10 meeting to discuss the project. Macken took pictures to share with the board and Andrew of the gutter leak over the meeting room entryway which causes ice to build up on the sidewalk. Kerns will try a temporary fix to get through the winter months.

Friend’s Report:

  • A scanner was purchased to be used at the book sale and for the library to use for inventory.
  • Friend’s decorated the Christmas tree and purchased six poinsettias to decorate throughout the library.
  • A replacement heavy-duty book tape dispenser was purchased.
  • A Cricut die cut machine was purchased to be used for craft and story time projects.
  • A committee is being formed to plan and build a number of registered Little Free Libraries to be placed throughout the community this spring. Each Little Library will have an assigned caretaker.


Bills were reviewed. Discussion was held on having Alliant Energy re-evaluate the attic insulation needs and re-tape the duct work insulation. Kerns will work with Ingersoll on this issue. Gilson made a motion to accept the bills. Seconded by Kerns. Motion carried.


City Administrator Mulfinger discussed the FY2018 budget. The General Fund has a $317,522 deficit. Property valuations are stagnating, therefore, revenues will need to increase, expenditures will need to decrease, and services to the community will need to be evaluated. Capital Improvement Plan items will not be fulfilled. The unions settled on a 3% increase in wages. The council will make final decisions on department budgets in January.

Mulfinger left the meeting.


The job description for the Outreach Librarian was reviewed. Gilson made a motion to accept the policy as reviewed. Seconded by Mars. Motion carried.


The next meeting will be on January 10.


Meeting adjourned at 6:30 p.m.,

Susan Macken


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