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May 2016 Board Minutes

Oelwein Public Library Board Minutes May 12, 2016

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, May 12, 2016 at 5:30 p.m. at the library.

Present: Ingersoll, Mars, Kerns, Berryman, Christensen, and Macken. Also, Mulfinger.

Absent: Gilson


President Kerns called the meeting to order at 5:30 p.m.

Mars made a motion to approve the agenda. Seconded by Ingersoll. Motion carried.

Ingersoll made a motion to approve the minutes as written. Seconded by Mars. Motion carried.

No correspondences.


For Trustee Training, the board reviewed part two of Collection Management. At the Oelwein Public Library, the material with the highest turnover rate is the DVD collection.


Friend's Report:

  • The subscription to the Book Page book review magazine for patron use was renewed.
  • Stewartscapes was paid for the spring clean up.
  • Flowers will be planted in the roadside planters and the planters by the library entryways. Macken will inquire if OCAD can water the roadside planters when the hanging baskets are watered.
  • Friend's will sponsor three performers for the Summer Reading Program.
  • Leslie Matthias is resigning from the Friend's Board. Barb Roberson will take over her position of treasurer.

Director's Report:

  • Library Art Show had seventeen pieces of diverse art submitted for judging.
  • Summer Reading Program will be held every Tuesday and Thursday June 2-30. Story Time will continue throughout the summer. Programs, "experience based" prizes, and yard signs will be available for children, teens, and adults.
  • The library staff and director's evaluations have been completed.
  • Fayette County Library Association secretary will be drafting a letter for the County Supervisors in regards to following the contract formula for appropriating the county funding to the Fayette County libraries. The association will review the letter at the September meeting then submit the letter to the Supervisors at the January meeting during their presentation to the Supervisors.
  • The library will be closed for Memorial Day.
  • The director will be on vacation from May 31-June 6.


Bills were reviewed. It was noted that a new line item was established for the $703.73 lawyer fees pertaining to the librarians' request to join the Public Works Union.

Berryman made a motion to approve the bills. Seconded by Mars. Motion carried.


Estimates for work on the gutters were reviewed.

  • Cedar Valley Seamless submitted a detailed quote for $5392.98.
  • Hawkeye Sheet Metal submitted a quote for $1650.00

The board requests Hawkeye Sheet Metal resubmit a detailed quote. Cedar Valley Seamless will need to renew their expired proposal.


The Alliant Energy Assessment was reviewed. The assessment allowed some rebate funding for attic insulation and sealing the duct work, but the assessed amount was not equivalent to the contractor's estimate. Macken will review the assessment with Andrew Miller who is a contractor and serves on the Alliant Hometown Rewards board.


The City Street Department repaired the parking lot storm sewer for $200. Ingersoll made a motion to pay for this expense out of the Building line. Seconded by Berryman. Motion carried.


The Saur Lot mowing and snow removal was discussed. The city has established a line item in the library budget to pay for the library custodian to maintain the property though the library board is concerned that the budgeted amount is less than the actual costs.


One of the Library Board's goals is to establish a Building Maintenance Plan. Macken proposed the idea of possibly establishing a "Library Building Trust Account" designated to cover future maintenance projects. Any unexpended library funds could go into the Trust Account to be used for maintenance projects. Macken will ask other libraries of comparable size if they have a Building Trust Account.


Macken surveyed Iowa libraries on their experience using Windows 10. More libraries were satisfied if a new computer came loaded with Windows 10 versus upgrading computers to Windows 10. Ingersoll made a motion to have the seven new patron computers delivered loaded with Windows 10 and leave the remaining computers with Windows 7. Seconded by Berryman. Motion carried. Deep Freeze will be upgraded to accommodate Windows 10.


The eReader policy was reviewed. Macken will revise the policy to include a wider array of other items available for circulation, in general.


Berryman made a motion to adjourn the meeting at 7:00 p.m.


The next meeting will be Thursday, June 16.


Respectfully submitted,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.