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June 2016 Board Minutes

Oelwein Public Library Board Minutes June 16, 2016

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, June 16, 2016 at 5:30 p.m. at the library.

Present: Mars, Gilson, Kerns, Christensen, and Macken

Absent: Berryman, Ingersoll


President Kerns called the meeting to order at 5:30.

Gilson made a motion to approve the agenda. Seconded by Mars. Motion carried.

Gilson made a motion to approve the minutes. Seconded by Mars. Motion carried.

No correspondences

Board members reviewed the Standards on Reference.


Friend's Report:

  • This fall, Friends will be sponsoring a speaker on the "Manners of Downton Abbey".

Director's Report:

  • The State Library sent notice that the Oelwein Public Library is fully accredited through 2020. Based on this status, the library received $5,727.84 in Direct State Aid in 2016.


Bills were reviewed. State funding through the Open Access program was used to purchase an additional 6 replacement computers for patron use. Gilson made a motion to accept the bills. Seconded by Mars. Motion carried.


Hawkeye Sheet Metal sent an updated quote for maintaining the gutters. The board would like to have the proposal updated to include the cost for:

  • Cleaning debris from gutters
  • Re-hanging gutters that have low areas
  • Adding flashing at the end-caps by the pillars.


Miller Construction did not meet with the director to review the Alliant Energy Assessment for the attic space. Ingersoll and Kerns will request to meet with a representative from Alliant to review pictures and re-evaluate the assessment.


Responses from various libraries were reviewed on how larger projects for building maintenance are funded. Macken stated that City Administration is implementing a Capital Improvement Plan to plan for projects exceeding $5000.00.


Gilson made a motion to have Scheels water the library planters along the highway for $10 per week if it does not rain. Seconded by Mars. Motion carried. Macken will ask for the bill to be sent to the library at the end of the season.

Mars made a motion to not allow patrons to check out the LCD projector. Seconded by Gilson. Motion carried.

The Library Page Absence policy was reviewed. The board recommends the policy be changed to reduce the allowed unexcused absences from 6 to 4 times per year. Macken will work on developing a Disciplinary Action Plan.

The board discussed the option of adding a third person to work as a Page. The board decided not to add a third Page.

Kerns will work with Macken on some security camera ideas.

The eReader policy was changed to include general devices and special collections. Gilson made a motion to accept the Devices and Special Collections policy. Seconded by Mars. Motion carried.

Gilson made a motion to adjourn at 6:40.

The next meeting will be on Wednesday, July 13 at 5:30 p.m.


This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.