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October 2017 Library Board Minutes

Oelwein Public Library Board Minutes, October 10, 2017

The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday, October 10, 2017 at 5:30 p.m. at the library.

Present: Mars, Gilson, Berryman, Kerns, Christiansen, and Macken

Absent: Ingersoll


Berryman called the meeting to order.

Mars made a motion to accept the agenda and the minutes. Seconded by Gilson. Motion carried.

Correspondences: none

Trustee Training: The board discussed the standards for library policies.


Director’s Report:

  • Applicable staff will attend Passport Agent training on October 17 in Cedar Rapids.
  • Some of the staff will be attending the ILA Conference in Coralville October 18-20.
  • As Safety Secretary, Macken will be attending safety training in Ankeny on October 24 and at Independence on November 2.
  • The County Supervisors sent a new contract, which maintains the original distribution of funds formula, but they included a statement capping the funding at the current level for the next 5 years. The board questioned why the supervisors would cap funding since the valuation of the county is increasing thereby generating an increase in available funds. The board advises the director to keep an open dialogue with the Fayette County libraries and their boards.
  • The Cemetery Walk brought in $300 in donations to be used for upcoming programs.
  • “Movement” Story Time will be held once a month. This month, Yoga will be taught by a trainer from the Wellness Center.
  • ISU Extension will be training the children’s librarian to conduct a 6-week Family Storyteller session. Training will commence in December. This will serve as a kick-off program to evening Family Story Time.
  • A program on Amish Communities will be October 12.
  • The library will participate in the STEM Festival on October 12. This year the library will showcase the cake pan collection with kitchen science, have information on the new Gale databases, and promote the Lego Club.
  • Evening with the Owls will be October 25.

Friend’s Report:

  • The Book and Bake Sale will be October 19-21.
  • The second Little Free Library was installed at the campground.
  • Officers were re-elected. Linda Meyer is a new board member.


Bills: Gilson made a motion to approve the bills. Seconded by Mars. Motion carried.


Capital Improvement Plan: Macken informed the board that there might be funding available for the Capital Improvement Plan this year. The board discussed projects for consideration including painting, updating computers, and replacing carpeting.


Sex Offender against a Minor request: The person requesting to meet with the library board did not attend the meeting or submit a request via mail or email or through a representative.


FY2019 Budget:

A budget of $266,015 was discussed. Kerns made a motion to submit the budget request. Seconded by Gilson. Motion carried.

Gilson made a motion to submit a request for Bequest Funds of $50,000. Seconded by Kerns. Motion carried.

The board has asked Macken to inquire about the investments from the Bequest Fund such as who oversees the investment and what is the rate of return.


Policy Review:  The Conduct in the Library policy was reviewed. The law library advises that no tax-paying citizen be permanently suspended from using the library due to misconduct. After discussion, the board changed the length of suspension ranging from 1 month to 1 year and subsequent misconduct at additional 1-year increments. Gilson made a motion to accept the Conduct policy as revised. Seconded by Mars. Motion carried.


Gilson made a motion to adjourn.


The next meeting will be November 14.


Respectfully submitted,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.