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November 2017 Library Board Minutes

Oelwein Public Library Board Minutes November 14, 2017

The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday, November 14, 2017 at 5:30 p.m. at the library.

Present:  Berryman, Mars, Kerns, Gilson, Christensen, and Macken

Absent: Ingersoll

President Berryman called the meeting to order.

Mars made a motion to approve the agenda and the minutes. Seconded by Gilson. Motion carried.

Communication:  The presenter for the Amish program sent a note praising our beautiful library. She appreciated the attentive audience.

Trustee Training:  The board reviewed the Bequest Fund investment procedure. Funds are currently in a Money Market account at Fidelity Bank at a rate of 1.25%. The city administrator decides how the funds are invested. The city investment policy must ensure the safety of the principal, the maintenance of the liquidity, and a reasonable return, according to Iowa law.


Director’s Report:

  • The persons vandalizing the library property were identified on the surveillance cameras. The police issued “No Trespass” letters effective for 1 month. The total amount of damage for each incident was less than $1000 per incident, so no claim was turned in to insurance.
  • The Fayette County Library Association will be meeting in Oelwein on Thursday to discuss the county contract.
  • The director presented some possible policy changes including:
    •  allowing patrons with fines to check out computers if they pay a determined amount towards reducing the fine each time they check out a computer.
    • eliminating fines. Unreturned materials would be considered “lost” after 30 days overdue, which would bar the patron from being able to check out any other material until the overdue material is either returned or paid for.

The Trustees would like to pursue this further.

  • A base salary plan is being developed that would incorporate a step increase formula used in other city departments. This base salary plan will assist in attracting qualified employees for future employment openings.

Friend’s Report:

  • Deb Vogel will be a new board member.
  • Friends will decorate the library Christmas Tree and purchase Poinsettias.


Bills:  Bills were reviewed. StewartScapes repaired the broken fountain control dials, encased the dials in a protective box, and enclosed the box with limestone rocks. Gilson made a motion to approve the bills. Seconded by Kerns. Motion carried.


County Funding:  The director asked the County Assessor on the revaluation of the county. The revaluation will be turned over in 2022 and the new tax assessment will be due the fall of 2023. As for the county library contract, all the Fayette County libraries and their Trustees are supporting the wording and distribution of funds used in the original contract; rejecting the statement, added by the Supervisors, of capping the funds for 5 years. President Berryman signed a letter of support for the original contract to be sent to the Supervisors.


Policy Review: The Board reviewed the Internet Use policy. The section on “loss of privileges” was revised to match the time periods, ranging from 1 month to 1 year, used in the Conduct in the Library policy. Gilson made a motion to accept the policy as revised. Seconded by Mars. Motion carried.


Mars made a motion to adjourn the meeting.


Respectfully submitted,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.