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December 2017 Library Board Minutes

Oelwein Public Library Board Minutes December 12, 2017

The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday, December 12, 2017 at 5:30 p.m. at the library.
Present: Mars, Berryman, Kerns, Ingersoll, Gilson, Christensen, and Macken. Also Mulfinger.

Absent: none
Berryman called the meeting to order.

Mars made a motion to approve the agenda and the minutes. Seconded by Kerns. Motion carried.

 A person from UNI commented that he drives out of his way to use Oelwein’s library on his way to and from Edgewood. He appreciates that the library is clean, has a good Wi-Fi connection, has convenient hours open, and is a beautiful facility.

 A young student sent an apology note for writing obscenities on the library entryway sidewalk.

 A patron thanked the library for memorial books purchased in honor of their mother. This person had enjoyed the library and the helpful, kind staff.

Trustee Training: The board reviewed the highlights of a presentation from the American Library Association on Bed Bugs in Public Libraries.

Director’s Report:

 Wiring and an accent light had been pulled up in the Reading Garden. StewartScapes repaired.

 The director has been working with a student for their Senior Seminar project. The student conducted a survey and found students would be interested in a favorite movie theme night. The student worked with a team of librarians in planning “Random Fandom” night to be held December 14 at 6:30 p.m. It is hoped that students will be interested in continuing the trivia night.

 A new evening book club will hold their first meeting on January 2 at 6:30.

 The library has a “Splash Page” where Wi-Fi users agree to abide by the library Internet Use policy.

 B&B Construction insulated the attic spaces. This work will be covered at 70% by the Alliant Energy Rebate program.

 The library board would like to continue having a Library Liaison since this person is able to provide a diverse perspective to library issues.

Friend’s Report:

 Friend’s donated $1000 to be used to purchase DVD’s.

 Another American Girl doll with accessories will be purchased.

 Friend’s will be sponsoring a class on time management called “Hour of Power” in February.

Bills were reviewed. Gilson made a motion to approve the bills. Seconded by Ingersoll. Motion carried.

FY19 Budget: City Administrator, Mulfinger, gave a presentation on the state of the General Fund. Also, the City Council is considering installing solar panels at the library for utility cost relief. The company
installs and maintains the solar panels for 25 years and gives a discount on the utility bill. The city can
buy out the system after the 25 years.

Mulfinger left the meeting.

No Fines Policy: The board discussed the pros and cons of not charging fines for overdue materials. The
board would like more information from libraries that already have such a policy in place.
Reducing fees: The board discussed allowing patrons to use the computers when they have library fines
or fees exceeding $2.00 if the person pays a minimum of $2.00 to reduce those fines or fees each time
they check out a computer. Gilson made a motion to accept the change to the Computer Use policy.
Seconded by Kerns. Motion carried.

Health Policy: A new Health Policy was written to address the growing problems of pests being brought
in to public libraries, such as bed bugs, roaches, and lice. Ingersoll made a motion to accept the new
policy. Seconded by Mars. Motion carried.

Multi-function Printer: The staff printer, scanner, and fax is eleven years old and is reaching end of life
for the drum and fuser and the software is no longer compatible with the newer computers. Macken has
received various quotes from different dealers and will be discussing the options with the IT person from
Premier Technology on Wednesday. Gilson made a motion to accept the recommendation made by
Premier Technology. Seconded by Kerns. Motion carried.

The next meeting will be January 9.
Meeting adjourned,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.