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March 2017 Board Minutes

Oelwein Public Library Board Minutes March 15, 2017

The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday, March 15, 2017 at 5:30 p.m. at the library.


Present: Berryman, Mars, Kerns, Christensen, and Macken

Absent: Gilson, Ingersoll

President Berryman called the meeting to order.

Mars made a motion to approve the agenda and the minutes. Seconded by Kerns. Motion carried.

No correspondences.

Library standards on governance was reviewed by the board.


Director’s Report:

  • Enrich Iowa funds of $2,172.28 were received.
  • The opening reception for the WWI exhibit will be April 3 at 6:30 p.m.
  • Four library directors from Fayette County, including Oelwein, will attend the ILA Legislative Day in Des Moines on March 15.
  • Friends of the Library are sponsoring the Pete the Cat author, Eric Litwin, who will be performing at the Williams Center on April 6 at 12:30 and 1:30.
  • The library will be collaborating with the Mayor, City Administrator, and City Council on offering an informal “Rumor Has It” question and answer session for the public at the library on April 5 at 6:00. This is one of the goals of the Library’s Long Range Plan.
  • Children’s librarian, Kristi Archer, submitted her resignation. Her last work day will be April 14. Interviews will begin March 16.
  • Emma Bostian was hired as a Library Page.
  • The library has been approved as a Passport Acceptance Facility with the option of taking passport photographs for the application for an additional fee. The start date is April 1.
  • The grant application for the IDConnect fingerprint checkout was declined by the Fayette County Community Foundation. One hundred twenty-two patrons were enrolled in the trial period and enjoy the convenience of checking out without having their library card. The $2,995 cost for the system will be paid out of the Bequest Fund.

Friend’s Report:

  • A donation was made to the library for $1000 to be used to purchase DVD’s.
  • The Friend’s group will be coordinating a book signing during the Pete the Cat author program.


Bills were reviewed. Mars made a motion to accept the bills. Seconded by Kerns. Motion carried.


Gutter repair: Seamless Gutter from Hawkeye inspected the gutter system and recommended replacing all the gutters with a new seamless gutter system. B&B Construction recommended re-sloping the gutters in the problem areas and caulk where necessary for an estimated cost of $200. Mars made a motion to accept the estimate from B&B Construction to redo the problem areas. Seconded by Kerns. Motion carried.



Attic Insulation: The following bids were received

                Miller Construction - $12,400

                B&B Construction - $6,385

                K&S Construction – no bid received

Macken will call Alliant Energy to re-assess the attic insulation rebate incentive.


Grounds Maintenance:  The Parks Department will be mowing the property. The following bids were received for maintaining the landscaping

                Stewartscapes - $1,750

                Scheels - $1,338

Stewartscapes also recommended restructuring the slope of the “bump outs” in the parking lot for a cost of $3,190 and re-mulching for $400.

Mars made a motion to accept the bid from Scheels. Seconded by Kerns. Motion carried.

Macken asked if the board would like to have the fountain installed this upcoming season since it was repaired last fall after vandalized at a cost of $442. The board would like to have the fountain installed.


Berryman left the meeting. As there is no longer a quorum, the rest of the meeting could only be discussion.


Budget: The FY2018 budget and salaries was discussed. The final budget for the library is $238,622 which is $130 less than the current budget. Macken submitted a suggested budget and a suggested salary budget reflecting a 3% raise for all staff which is the same amount being given to city employees. The board requested the director submit another option for the board to consider giving the director a 3% raise and all other librarians a 6% raise.


Safe Patron Policy: As requested, the director gathered information from Size E libraries on calling the police for unattended children at closing time.

  • 6 libraries call the police at closing time
  • 6 libraries call the police 10-15 minutes after closing time
  • 4 libraries leave the time up to the discretion of the librarian on staff
  • The Oelwein library staff prefer to have the library board determine a set time


Meeting adjourned,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.