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August 2017 Board Minutes

Oelwein Public Library Board Minutes August 8, 2017

The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday, August 8, 2017 at 5:30 p.m. at the library.


Present: Berryman, Mars, Gilson, Christensen, Kerns, and Macken

Absent: Ingersoll

President Berryman called the meeting to order.

Gilson made a motion to approve the agenda and the minutes. Seconded by Mars. Motion carried.

Communications: none

Trustee Training: The board reviewed the library standards on the four required policies: circulation, collection development, personnel, and internet use.


Director’s Report:

  • Security Cameras have been installed. The director sent a grant application to the Northeast Iowa Charitable Foundation for the security cameras. Applications will be reviewed at the end of August. The director will ask Vogel Insurance if the cameras affect the insurance cost.
  • The windowpane with the library hours sign by the main entry door was shattered. Oelwein Glass replaced the window and Kerns Co. replaced the library hours sign.
  • Stewartscape repaired the outdoor water feature and added screen protectors over the fountain tube ends to help protect from objects blocking the water flow.
  • The replacement glass for the outdoor sconces has arrived. Repairs will be made next week.
  • Scheel’s gave an estimate for tree trimming at $50 per hour for 5-8 hours of work. Johnson from the Parks Department indicated they could work it into their schedule later in the fall for a lesser amount.
  • The director talked to Vogel Insurance about the deductible. The insurance deductible is per incident, not per year.
  • The Enrich Iowa report and the Open Access report has been submitted to the State Library.
  • Katie Schuelke accepted the additional responsibilities as Children’s Librarian. Aaron Canny moved from his position as a Library Page to part-time Librarian. Part of his responsibilities is to assist Katie with programs for all age groups. Debra Hughes has been hired as a Library Page.

Kerns arrived.

  • The City Purchasing Policy has been updated including guidelines for spending limits, reoccurring purchases, budget items, buying local, and quotes and bidding process. Each of the library trustees received a copy.
  • The Fayette County Supervisors terminated the current agreement with the Fayette County Library Association. Jeanine Tellin, Chairperson of the Supervisors, has stated that they would prefer to distribute the library allocation evenly among the eleven libraries because, the Supervisors believe, the smaller libraries provide more service to the rural population. If so, Oelwein’s appropriation would be reduced from $26,933.82 to $8,747.73 or a loss of $18,186.09. None of the library directors in the FCLA believes this would be equitable to the three larger libraries nor that the statement on library services is based on actual statistics. The FCLA is working on other contract proposals. The next FCLA meeting is September 21 at 9:00 a.m. at Wadena. The Oelwein Library Board asks that the FCLA invite the Supervisors to this meeting for discussion.
  • The Grout Museum will present a program on August 17 at 6:30 p.m. on the Solar Eclipse. The library will be livestreaming the eclipse from the NASA website on August 21.
  • The History of the Book display will be at the library from August 16 through September 15.


Friend’s Report:

  • The Friend’s plan on installing two of the planned six Little Free Libraries next week. These will be placed at Reidy Park and the City Campground.
  • The director asked Johnson from the Parks Department for recommendations on picnic tables to replace the cement patio set. He suggested Kay Park out of Denver, Iowa. The director will ask if the Friends would like to purchase a recycled plastic Hex Table for $900. The library board suggested including anchors.


Bills: Gilson made a motion to accept the bills. Seconded by Mars. Motion carried.


End of the Year Budget Review: The director presented end year totals for General Expenses and Revenues, Bequest Expenses and Revenues, and Bequest Interest and Bequest Total Balance. It was noted that Passport Revenue was $1,300 over a 3-month period, the largest Bequest Expense was the building brick repair and tuck pointing for $14,172, and that the Bequest Balance is $364,213 which is a reduction of $15,300 from last year.


Policy Review: Gilson made a motion to accept the new Security Camera policy. Seconded by Kerns. Motion carried.


The library director will be on vacation from August 23-September 1 and September 8 and 11.


Gilson made a motion to adjourn. Seconded by Kerns.


Respectfully submitted,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.