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January 9, 2018 Library Board Minutes

Oelwein Public Library Board Minutes January 9, 2018

The Oelwein Public Library Board of Trustees held its regular board meeting on Tuesday, January 9, 2018 at 5:30 p.m. at the library.


Present:  Mars, Berryman, Gilson, Kerns, Christensen, and Macken

Absent: Ingersoll

President Berryman called the meeting to order.  Gilson made a motion to approve the agenda and the minutes. Seconded by Mars. Motion carried.

No correspondences.


Trustee Training:  The board reviewed the standards for County Funding levels, which are entitled “Outstanding”, “Enhanced”, and “Minimum”. The Fayette County libraries receive a total of $96,225 or $0.1405 cents per thousand, which is between the “Enhanced” and “Minimum” level and $14.44 per capita which is at the “Enhanced” level.


Director’s Report:

  • The Director will be on vacation from February 5-12.
  • A Brother monochrome multi-function printer was ordered from Rite Price for $775, which included installation. This machine allows scanning to USB or by typing in an email, so staff can easily scan documents as a patron service. A package of flash drives were purchased to re-sell to patrons who do not have their own in order to save their scanned documents. This patron service has already been used. In addition, the ID-card copy feature is useful when completing passport applications.
  • Budget work sessions with the City Council is scheduled for January 15 from 6-8 at City Hall. The library board is invited to come.
  • The Annual Report to the City Council has been submitted.
  • The Oelwein Public Library Foundation will hold their annual meeting on January 30 at 5:30.
  • Evening Book Club will meet the first Tuesday of each month at 6:30. The first book to be discussed is The Rosie Project.
  • Carol Hedberg will give a program on “Hour of Power” on January 11 at 6:30.

Friend’s Report:

  • A new American Girl Doll, Kit Kittredge, and accessories has been purchased for patron checkout.
  • Josh Schunk is a new board member.
  • The Chocolate Fest will be February 9 from 4:30-7.


Bills were reviewed. The board inquired why the April Utility bill was being paid in December. Staff at City Hall had not paid this bill in April. Since that bill was budgeted for last fiscal year, the amount of $1,515.54 will need to be amended into this year’s budget. Gilson made a motion to accept the bills. Seconded by Mars. Motion carried.


No-fines Policy:  The board reviewed statements from libraries throughout Iowa who no longer charge overdue fines. Advantages and disadvantages were discussed. Mars made a motion to discontinue charging overdue fines. Seconded by Kerns. Motion carried.


Seven-day DVD checkout:  The library board discussed that, over the years, the library’s DVD collection has grown into a sizable collection. Also, the collection includes many multi-episode series, which is difficult to view within the 3-day checkout period. Gilson made a motion to change the DVD checkout period from 3 days to 7 days. Seconded by Kerns. Motion carried.


Landscape bid request:  The Director will send a letter to landscaping businesses in Oelwein asking for estimates for maintaining the landscaped areas of the library during the upcoming growing season.


The next library board meeting will be February 13.


Meeting adjourned at 6:15,

Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.