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Oelwein Public Library Board Minutes December 2010.

Oelwein Public Library Board Minutes December 8, 2010

The Oelwein Public Library Board of Trustees held its regular board meeting on Wednesday, December 8, 2010 at 5:00 p.m. at the library.

Present: Leo, Gilson, Kerns, Ryan, and Macken
Absent: Peik, Pixler

Vice-President Gilson called the meeting to order.

Correspondences: A patron left a message on how the “library has become our family’s favorite public place” and they would like to “thank you for the hours open and programs.” As a suggestion, they thought it would be nice if there were a coat rack available in the reading room. Leo made a motion to order a four peg mahogany coat rack from Rite Price. Seconded by Kerns. Motion carried. Upon request by Kerns, the bill will be sent to Kerns and Company.

The board watched the trustee training video on “Friends and Foundations.”

Friend’s Report: a number of Friend’s members put up the library Christmas tree.
Director’s Report:
•    The Helen Moeller memorial bronzes of children reading have arrived.
•    The fire department conducted a fire sprinkler test.
•    Personified repainted water damaged areas, and a brick sealant was sprayed on the north and east exterior meeting room walls. The sealant is good for about 10 years. Burg from Novak will be monitoring the results of repairs made.
•    The squirrel cages in the air handlers have broken loose from their support frames. One unit needs to be replaced. Young’s Plumbing will be repairing this and repaired a leaky fitting on the geo-thermal system.
•    Premier Technology installed 12 new patron computers. A permanent copy of Deep Freeze needs to be finished.

December bills were discussed. Midwest Sprinkler sent a bill for testing the sprinkler system after they installed the inspector test valve. Kerns made a motion not to pay this bill since the inspector test valve is part of the sprinkler system and was part of the initial bid for the original installation. Therefore, this was paid for when the system was installed. Seconded by Leo. Motion carried.
It was noted that the utility bill decreased approximately $1000 since the fans have been set in the “auto” mode.
Leo moved to accept the bills except Midwest Sprinkler. Seconded by Kerns. Motion carried.

Macken reported that, according to Dave Ruffcorn from the State Fire Marshal’s Office, the IECC only requires Demand Controlled Ventilation when you have new construction, new addition, or renovation when the occupancy changes.

Macken requested bids from three cleaning companies. Kane’s Cleaning did not respond, Superior Cleaning visited the site but did not submit a bid, and Schmitt Cleaning submitted their bid for renewal requesting a 7% increase. Leo moved to accept the bid from Schmitt Cleaning of $1,013.11 per month. Seconded by Kerns. Motion carried. Kerns moved to accept the bid from Schmitt Cleaning for carpet cleaning of $2,258.10 for the entire library or $1,307.21 for high-traffic areas and meeting room. Seconded by Leo. Motion carried.

The library will need to apply for re-accreditation. Part of the requirements is making a three year plan. The first session was writing a community vision statement. The following common themes were decided upon:
•    All children will be taught the knowledge and skills needed to become productive, independent citizens who care to become involved in making a safe, well-maintained community.
•    Citizens and business persons will experience a vibrant downtown with a strong customer base in which a satisfying variety of services and retail goods are available.
•    Employees will have a variety of competitive employment opportunities offering a means to comfortably meet the employees’ financial needs.
•    Area residents will have access to excellent, progressive services for all stages of their life for maintain good emotional, spiritual, and physical health.
A community scan worksheet was distributed to be turned in to the director prior to the next board meeting.

The next board meeting will be Thursday, January 13, 2011 at 5:00 p.m.

Kerns moved to adjourn the meeting. Seconded by Leo. Motion carried.

Respectfully submitted,
Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.