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Oelwein Public Library Board Minutes January 2010.

Oelwein Public Library Board Minutes January 21, 2010

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, January 21, 2010 at 5:00 p.m. at the library.

Present: Ridihalgh, Leo, Peik, Pixler, Gilson, and Macken
Absent: no liaison assigned

President Ridihalgh called the meeting to order.
The agenda was approved.
Gilson made a motion to approve the minutes. Seconded by Peik. Approved.
Correspondences – none
Trustee Training : video clip on Membership
Friend’s Report:
•    Chocolate Festival is Friday, February 12 from 6:30-8:30. Tickets can be purchased from Friend’s board members or at the library. Chocolate samples, decorations, and live music will highlight the event.
•    Complimentary key chains with Friend’s information will be given to new patrons.
•    The Friend’s purchased a number of items for the library: DVD’s, 2 computer mice, 3 electric pencil sharpeners, and a projection screen on a tripod. They are looking into options for a popcorn popper to be used on the movie days or for other events.
•    Friend’s are in need of a storage cabinet and are looking at different options.
Director’s Report:
•    FCLA will be presenting to the Supervisors on Monday, January 25.
•    FCLA will be hosting a Legislative Day Saturday, January 30 at 9:30 in West Union.
•    Based on the results of the city survey, the library is considering opening up the monthly EXPOL program for assisted living residents to all interested senior citizens.
•    A Lock-in for tweens is scheduled for Friday, March 19 from 6:30-11. The evening will include group games, a solve-the-mystery play, fear factor food, pizza, and movies.
•    Staff evaluations will be conducted during the last week of January.
•    The people counter has been installed at the main entrance. An outlet has to be installed at the meeting room entrance. Dean’s Light Box will be doing this work.
•    Saur donation was intended for the building pledge. Delinquent pledge amount was reviewed.
•    The Saturday afternoon movie for adults, Grey Gardens, was attended by 21 people.
•    A patron with children commented that they were glad the doors to the restrooms were removed as they were too heavy and the children were afraid of pinched fingers. Some other patrons had commented that, though the restrooms are still private, they felt self conscious.

The January bills were reviewed. Macken commented that the library saved $100 by purchasing a box of comparable light bulbs from an online company as recommended by the custodian.  Leo made a motion to approve the bills. Seconded by Gilson. Motion carried.

The board discussed options for the heating and cooling system.
•    Johnson Control submitted an estimate to move the heat sensors for $989 and would then submit an estimate for changing the fan mode.
•    Young’s Plumbing and Heating submitted an estimate to move the heat sensors for $660. They will include labor to troubleshoot the thermostats that are not operational in the constant fan mode. If the thermostats need to be replaced, a quote will be submitted. Labor would be covered.
•    The USDA has a grant for projects. More information will be received from the State Library. A project from Oelwein would receive a grant covering 55% of the cost of the project.  The library could apply for replacing the single controller with the automated demand ventilation controller for $20,000.
Leo made a motion to have Young’s move the heat sensor from the cold air vent to the mixed air vent and troubleshoot the fans for $660. Seconded by Peik.  Motion carried. The board will consider the USDA grant after more information is received.

Macken contacted Steil Welding, Oelwein Glass, Hydrel, and Iowa Laser on options for protecting the flag pole lights.
•    Steil Welding suggested replacement glass.
•    Oelwein Glass cited that the glass is specially designed with grooves to direct the light.
•    Hydrel has rock guards at a cost of $203 each.
•    For a special rate, Iowa Laser cut two 3/16” stainless steel light shields and spacers for $63.40 each.
 Leo made a motion to accept the quote of $126.80 from Iowa Laser for two shields and spacers. Seconded by Peik. Motion carried.

Peik made a motion to accept the revised Gifts and Donations policy. Seconded by Pixler. Motion carried.

The board discussed the revised policy on holidays and emergencies. Peik moved to include three paid holidays (Memorial Day, Thanksgiving, and Christmas) for the permanent part-time librarians. Seconded by Pixler. Motion carried.

Gilson made a motion to accept the revised Conduct in the Library policy. Seconded by Leo. Motion carried.

A policy on Sex Offenders against Minors was added as the Iowa Code has changed. Leo made a motion to accept the Sex Offenders policy. Seconded by Peik. Motion carried.

Gilson made a motion to adjourn the meeting. Seconded by Leo. Motion carried.

The next meeting was scheduled for February 11.

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