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Oelwein Public Library Board Minutes October 2010.

Oelwein Public Library Board Minutes October 13, 2010


The Oelwein Public Library Board of Trustees held its regular board meeting on Wednesday, October 13, 2010 at 5:30 p.m. at the library.


Present: Pixler, Gilson, Kerns, Peik, Ryan, and Macken

Absent: Leo


President Pixler called the meeting to order.

Peik moved to approve the agenda. Seconded by Gilson. Motion carried.

Kerns moved to approve the minutes as written. Seconded by Peik. Motion carried


Correspondences and Communication:

·         Jim Moeller addressed the Board on the Helen Moeller memorial money his family would like to use to purchase a bronze sculpture for the library. As a plaque will not be on the sculpture, a copy of the record book of memorials will be made available for public viewing. The family thought it would be nice if Helen, a published local author, and other local authors could have their works showcased. The library will have a display of local authors. Also, the donations policy will include an entry on making a good faith effort to return objects to the donor if the library chooses to remove the item from the collection.

The trustee training video clip on “Advocacy” was postponed because of meeting location.


Friend’s Report:

·         A new fundraiser, Antiques Appraisal Show, will be held November 13. Dave Sondrol will appraise items for $5.00 each.

·         New officers were elected at the annual meeting. President: Julie Johnson, Vice-president: Mary Fick, Secretary: Marybeth Jaggard, Treasurer: Barb Arndt.

·         The Book and Bake Sale will be from Thursday through Saturday during library hours.

Director’s Report:

·         Midwest Sprinkler Company sent a bill for installing the Inspector’s Test Valve. Macken argued that it should have been installed properly when the system was first installed. Midwest will investigate. Plans should include a test valve.

·         The library received a $10,000 grant from the North East Iowa Charitable Foundation, which exceeded our grant request, to be used to purchase materials or other items needed for library operations.

·         The library received a grant of $385 from the Iowa Arts Council to help pay for the Eulenspiegel Puppet Show to be held in January. The Friends of the Library will pay $440 to cover the rest of the fees.

·         The staff has planned programs for the rest of the year to include at least one program per month on the days students have an “Early Out” at school and one program per month for adults and/or families. November programs include TV 9 Weather Academy, Civil War Songs and Stories (paid for by the Friends of the Library), and a Christmas Wreath workshop.

·         The October Early Out program was “Rick the Magician.” Over 70 people attended the show. October 19 will feature “An Evening with the Owls” writing group. On October 20, the Friends of the Library are sponsoring Curt Strutz’s “Ghost Seminar: Visiting the Beyond.”

·         The staff will participate in a Tech Petting Zoo where they can try various electronic devices used by patrons to download our audiobooks and ebooks including iPad, Nook, Kindle, and MP3 players.

·         Amanda and Edith have developed a monthly newsletter which can be sent out electronically to all patrons who have given the library their email address (approximately 550) through the Apollo system. Hard copies will be available at all service desks. Also, Amanda has made a library Facebook page.

·         Alliant Energy has set up a conference call with Macken on October 19 at 1:30 p.m. to discuss the concern of the library increased energy usage.

·         Half of the Fayette County appropriation was received for $10,548.37. The other half will be sent in April.

·         Macken completed the Library Annual Survey required by the State Library. Copies were distributed.

Kerns approved the October bills. Seconded by Peik. Motion carried.


Macken compared computer costs between CDW-G and Dell Government Contract for replacing 12 patron computers. Dell had the best price with the Optiplex 380 Minitower at a cost of $641 each including 19” monitor, mouse and keyboard. The DeepFreeze software would need to be upgraded to accommodate Windows 7 for $517 for 25 licenses. The board would like Macken to find out if Premier Technology would install the new computers on the network and transfer the software. The board would also like a quote from Premier on computers. The board would like to replace these computers this year. Funds could come from the Microsoft Settlement, the Foundation Grant, and the Bequest Fund.


Gilson made a motion to participate in the federal Erate program which allows a credit on the telephone bill from the Universal Service Fund. Seconded by Kerns. Motion carried. Macken will submit the forms.


The policy on staff and board member’s privileges will be revised to match the city policy. In addition, fines will no longer be suspended for staff and board members nor extended to former board members or directors.


Jo Sanborn, a member of the McDowell Club, requested to use the library folding chairs in her home for a meeting. The request was declined by the board. Chairs will be for in-library use, only.


The vacuum motor needs to be replaced. The custodian will replace the motor and replace the brushes and cord for approximately $150. A new vacuum would cost around $600.


The next board meeting will be Wednesday, November 10, since Thursday the 11th is Veteran’s Day.


Peik moved to adjourn the meeting. Seconded by Gilson.


Respectfully Submitted,

Susan Macken



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