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February 2011 Board Minutes

Oelwein Public Library Board Minutes February 10, 2011

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, February 10, 2011 at 5:00 p.m. at the library.

Present: Pixler, Leo, Peik, Gilson, Kerns, and Macken. Also present were councilmen Kevin Stickel, building inspector Jim Prouty, and architect Jim Novak.
Absent: Ryan

President Pixler called the meeting to order.

Novak presented a summary of investigated causes of the ice dams, a summary of corrections completed, and a summary of areas to further investigate including the ice and water shield, the flashing of the stone caps, the ridge vent, and the insulation on the north atrium wall.
Stickel felt it was critical to investigate the design of the stone caps such as the flashing and the diverter which should be as high as the cap.
During the last thaw, Prouty investigated the leaks in the men’s restroom and discovered water coming in from the north valley at the stone cap. He recommends raising the “crickets.”
Novak stated that he will continue to stay with the project until it is solved. The library can expect more leakage over the next week as the ice that has accumulated begins to melt. Novak will attend the next library board meeting on March 10.
Novak, Stickel, and Prouty left the meeting.

Leo made a motion to accept the agenda. Seconded by Peik. Motion carried.
Leo made a motion to accept the minutes as written. Seconded by Peik. Motion carried.
No correspondences.
Trustee training video on open meetings laws was postponed until the next meeting.

Friend’s Report:
•    The Chocolate Festival is this Friday.
•    Next board meeting is February 14.
Director’ Report:
•    The library closed at 5:30 p.m. on Tuesday, February 1 due to blizzard conditions. The library closed at 5:00 the following day since the library parking lot had not been plowed.
•    Susie Ricchio fell in the library parking lot after her evening shift on January 26. She hit the left side of her face and eye on the car door which resulted in bruising and hemorrhaging of the eye. Company Nurse advised her to seeking medical treatment. The parking lot had not been sanded.
The board discussed the winter parking lot issues.  The Board of Trustees:
REQUEST OF THE COUNCIL to re-evaluate the priority schedule for snowplowing municipal parking lots understanding the library lot is not a first priority but the board would like the lot cleaned by 9:30 a.m.
Furthermore, after a significant snowfall, staff will call the Streets Department for an update on when the library parking lot could be expected to be plowed if not done before the library opens.
Furthermore, it will be up to the discretion of the director to determine if the library will open late or close early based on conditions.
REQUEST OF THE COUNCIL to have the library parking lot sanded whenever the city hall parking lot is sanded.
•    The planetarium has been rescheduled for March 2. A 2:00 program will be available to students who have an early-out day and a 6:00 program will be open to the rest of the community. Friends and the Bequest Fund are paying for this program.
•    Staff evaluations will be conducted next week.
•    Young’s Plumbing and Heating fixed the heating problems. The wires on the fan contactor had overheated and burned. Also, the valve actuator on the return loop supply was broken. Young’s will cover the cost of the broken actuator since they felt it was possible it had been broken when the squirrel cage was being replaced. Finally, Macken noticed pump 2 made a loud noise if turned on. It was discovered that the controller switch had been turned to “bypass” mode which caused the pump to run backwards.
•    The Board of Trustees will meet with the city council on February 17 at 6:00 p.m. for the budget hearing.
•    Premier Technology informed Macken that an updated computer with video card would be required to run the information TV screen at the circulation desk. For now, this acquisition will be postponed.
•    Macken will use a casual day on Monday.
•    Pixler submitted his resignation letter to the board. The board appreciates the 22 years Dennis has devoted to the Board of Trustees and the Oelwein Public Library.

December bills were discussed.
•    A cushioned chair was purchased out of the Bequest Fund to be used in the staff break room.
•    Additional furnace filters were purchased to re-establish the correct maintenance routine.
•    The utilities line is 92% spent.  Kerns made a motion to request last years carry over to go into the utilities line. Seconded by Gilson. Motion carried.
Leo moved to approve the bills. Seconded by Peik. Motion carried.

The board will have a work session on Tuesday, February 22 at 5:00 to work on the library mission statement, goals, and objectives.

A sex offender against a minor sent a letter to the board requesting permission to come into the library. After consideration, the board declined the request.

Gilson made a motion to adjourn the meeting. Seconded by Peik. Motion carried.

Respectfully submitted,
Susan Macken

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.