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January 2011

Oelwein Public Library Board Minutes January 13, 2011

The Oelwein Public Library Board of Trustees held its regular board meeting on Thursday, January 13, 2011 at 5:00 p.m. at the library.

Present: Peik, Gilson, Leo, Macken.     Arrived later: Pixler, Ryan
Absent: Kerns

Vice-President Gilson called the meeting to order.
Leo approved the agenda. Seconded by Peik. Motion carried.
Leo approved the minutes as written. Seconded by Peik. Motion carried.
Correspondences: Fidelity Bank sent a monetary donation for the use of the meeting room and a thank you to the “very helpful” staff.

The board watched and discussed the trustee training video on “Board Assessment.”
Pixler arrived.

Friend’s Report :
•    The Chocolate Festival will be Friday, February 11 from 6-8 p.m. Additional goodie bags will be made for sale.
•    The Disc Repair machine has arrived.
Director’s Report:
•    Young’s Plumbing and Heating will be coming to see why the east side of the main library is not maintaining and/or reaching the set temperature on the thermostat. Some areas are 5-10 degrees colder than the set temperature.
•    Direct State Aid has been received. Open Access is $2905.02 and Enrich Iowa is $2222.59.
•    Midwest Sprinkler System talked to Macken about receiving partial payment for running the test on the system after the inspector test valve was installed. Macken informed him that she would present the board with his written request, but has not received the request since their conversation.
•    Macken informed the board of the amount paid by the city in benefits to the full-time employees. The employees have received a copy.
•    The Eulenspiegel Puppet Show will perform on Tuesday, January 25 at 6:30 p.m.
The bills were reviewed.
•    The electric bill is higher than the previous month. Heat tape was run from December 13-31.
•    Three external hard drives were purchased for backing up the library server.
•    The grant money for the puppet show was deposited into the Bequest Fund as the check was written out to the library. A check for Eulenspiegel will come out of the Bequest Fund.
•    The new computers have been paid out of the Foundation Grant, Microsoft Settlement, the Bequest Fund, and from the sale of the old computers. The sale of the old computers brought in $800.00.
•    Young’s reattached the four squirrel cages in the air handling system which were breaking away from the support frames. One squirrel cage had to be replaced. Total cost of the repairs was $1,591.94. The board assumes they can expect to have other building repairs in the upcoming years now that the building is entering its fifth year in operation. More funds will need to be budgeted for the building line.
Gilson moved to approve the bills. Seconded by Leo. Motion carried.
Pixler reported on the meeting with Jim Novak and Landon Burg, Doug Larson and Dave McLaren, Hans from Easy Heat, and Jeff Soash from Dean’s Lightbox in regards to the latest problem with ice dams. Also present at that meeting was Mike Kerns, City Administrator Steve Kendall, Street Superintendent Tom Stewart, Building Inspector Jim Prouty, Councilman Kevin Stickel, and Susan Macken. Burg, McLaren and Prouty plan on checking the insulation, baffles, and ventilation, and take temperature readings of the attic spaces. Another meeting will be held on January 26 at 1:30 p.m. and Jim Novak will attend the next library board meeting on February 10 at 5:00 p.m.
Jeff Soash reviewed the installation of the heat tape with the Easy Heat representative and will make recommended changes at no cost to the library including additional cable, different clips, and wiring the connection at the roof line instead of using outlets. The board will need to discuss the option on installing automatic sensors for turning the heat tape on and off.

Ryan arrived.

The board reviewed and discussed the community scan and defined the following community needs:
•    Families need guidance to become productive, functional citizens.
•    Citizens need more job opportunities with better pay to comfortably meet their financial needs.
•    Merchants and salespersons need to meet the needs of their patrons and be knowledgeable of community opportunities in order to promote a vibrant downtown.

The board discussed changing the meeting room procedure. Peik moved to require a refundable $10 room deposit and that the room will be returned to its original state as diagrammed on a room map. Seconded by Gilson. Motion carried.

A brief discussion was held on the new Iowa Gun Law. The board would like the city to pass an ordinance banning weapons in public buildings.

Meeting Adjourned.
Susan Macken

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